CITY COUNCIL MEETING AGENDA PACKET

-39 - City official shall be final, the interpretation or application of those provisions not being subject to the grievance procedure. The City official named in the steps of the grievance procedure may appoint a designated representative to act on their behalf with the accompanying authority to settle the grievance at the appropriate step. 27.2 Grievance Process Definition and Procedure. A “grievance” is any dispute which involves the interpretation or application of any provision of this MOU. Grievances filed to appeal an Order and Notice of Action must be filed at Step 3 within ten (10) calendar days after service of said order. Grievances filed on violations of this MOU must be filed within thirty (30) calendar days of the incident or occurrence about which the grievant claims to have a grievance and shall be processed in the following manner: Within thirty (30) calendar days after the occurrence of an event giving rise to a grievance, an employee may request a meeting to discuss the grievance with such management official as the employee’s Department Head may designate. Such request shall be made in writing to the Department Head. Step 1: If the grievance remains unresolved, a written grievance may be filed with the Department Head. Within ten (10) working days, the Department Head shall meet with the grievant and the Union to discuss the grievance. A decision shall be issued within ten (10) working days from the date the grievance meeting is held. For purposes of Section 27.2, “working days” shall be defined as Monday through Friday, excluding holidays. Step 2: Grievances regarding interpretation or application of any provision of this MOU (non-disciplinary) that are not resolved at Step 1 shall be filed in writing within ten (10) working days with the Director of Human Resources and Labor Relations. SMCS Mediation by Mutual Agreement. For grievances regarding interpretation or application of any provision of this MOU (non-disciplinary) only: the parties may, by mutual agreement, submit said grievance to the State Mediation and Conciliation Service (SMCS) for non-binding mediation. The fees of the SMCS mediator shall be shared equally by the parties. This mediation process is not available for grievances regarding discipline. For Grievances involving demotion, suspension, dismissal of an employee shall be filed within ten (10) working days of the date the employee was notified of such action. The Director of Human Resources and Labor Relations shall have ten (10) working days from receipt of the grievance to investigate the issues and meet with the employee and the Union. A written decision shall be issued within ten (10) working days from the date that the Step 2 grievance meeting is held. Page 206 of 373