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Page 1 of 2 <br />Item #13 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />December 16, 2025 <br />Information Technology <br /> <br />TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH <br />THE ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE (ESRI) FOR <br />GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICE AND SOFTWARE <br />MAINTENANCE IN THE AMOUNT OF $191,400 FOR A PERIOD OF THREE <br />YEARS <br /> <br />SUMMARY <br />The City’s Geographic Information System (GIS) provides geospatial data and mapping <br />capabilities that have a wide array of uses, including mapping of assets such as water, sanitary <br />sewer, storm water, signs, parcels, and streets. The Environmental Systems Research <br />Institute (ESRI) Small Government Enterprise Agreement (SGEA) provides wide access to the <br />ArcGIS platform—desktop, server, web, and mobile applications. Benefits include expanded <br />City staff access to geospatial data, Tier 1 help desk support, access to training, and <br />continuous security patches and updates. The City’s GIS leverages ESRI software and <br />technology, and integrates with multiple enterprise applications and other City enterprise <br />systems. Staff recommends approval of the agreement with ESRI. <br /> <br />RECOMMENDATION <br />Approve and authorize the City Manager to execute an agreement with the Environmental <br />Systems Research Institute (ESRI) for Geographic Information System (GIS) service and <br />software maintenance in the amount of $191,400 for a period of three years. <br /> <br />BACKGROUND <br />The City has used Geographic Information Systems (GIS) for various geospatial data and <br />mapping uses since the late 1990s. In 2000, the GIS division fully migrated and standardized <br />to software solutions provided by the Environmental Systems Research Institute <br />(ESRI), coinciding with a significant effort to collect data about City assets such as water, <br />sanitary sewer, storm water, signs, parcels, and street segments. Over time, ESRI's software <br />products and services have evolved and become ESRI's ArcGIS platform, which expanded <br />from desktop tools to modern desktop, web and mobile applications. This platform enables <br />staff across departments to view current asset information, create basic maps without <br />advanced GIS training, and collect field data in real-time, improving interdepartmental <br />coordination and transparency. The City continues to expand capabilities through ESRI's <br />ArcGIS platform and its extensions and focused applications as operational needs grow. <br /> <br />DISCUSSION <br />ESRl's Small Government Enterprise Agreement (SGEA) provides the City with augmented <br />user licenses to allow staff to access a full suite of ArcGIS platform-based software and tools <br />or applications. Without the agreement, named user licenses would create bottlenecks for <br />routine mapping, field collection and integration with other City enterprise systems. <br /> <br />Page 259 of 373