CITY COUNCIL MEETING AGENDA PACKET

20 opening of the gravesite and burial. Gravesite preparation shall be accomplished in a timely fashion, so as not to impede scheduled services. 7.03 Graveside preparation—The contractor shall be responsible for setting up the tent(s), chairs, and lawn greens at the graveside. At least one member of the Contractor’s burial crew must remain on-site until the family has left the Cemetery. Lowering the casket, tearing down the setup, and placing the lid shall be conducted in a professional, careful, and considerate manner. 7.04 Installation of vaults as needed - The Contractor shall have equipment and personnel to safely prepare and install cement grave vaults as requested for burial services. Concrete vaults are provided by the City. Depending on the location of the grave, the Contractor may choose to either hand-dig or use heavy equipment to facilitate the installation of the vault. The vault will be installed in accordance with standard cemetery practices that comply with all applicable state regulations and city codes. During the vault installation process, if an unexpected obstacle arises, such as a previously installed adjacent vault encroaching on the burial space or any other irreparable object, the Contractor will collaborate with the City staff to resolve the issue, which may necessitate a fee adjustment. 7.05 Ground leveling and soil compacting for new - New gravesites are to be cleared, tamped, sunk, and leveled with the surrounding terrain within seven (7) calendar days of burial services. Within twenty (20) calendar days following initial leveling, perform a follow-up leveling for re- vegetation. 7.06 Marker installation – The Contractor shall install headstones and markers within seven (7) days of notification by the City Staff. The Contractor shall ensure the site layout and preparation, and install headstones and markers. Headstones shall be handled in a manner that prevents damage. The Contractor shall ensure that flat markers shall be uniform in height (parallel with the ground and no more than 1 inch above grade) and horizontally and vertically aligned. The Contractor shall provide headstone resetting for up to 1 headstone or marker per week. The Contractor is not responsible for the purchase and delivery of the monuments, headstones, and markers to the cemetery. 7.07 The Contractor shall perform regular grave site clean-ups on the 1st and 3rd Friday of each month. The contractor shall remove and dispose of all cemetery décor in accordance with Section 10 of the Pleasanton Cemetery Rules and Regulations. The Contractor may remove, at any time, items that are unsightly, dangerous, or detrimental (as determined by City staff or the Contractor). 7.08 The Contractor shall remove trash from all receptacles, replace the receptacles' liners throughout the site each week, and place the trash in the PGS-provided collection bins every Monday. The City will be responsible for PGS bills. SECTION 8. EQUIPMENT The Contractor shall obtain its own backhoe, or rent one as needed, to provide the burial services. Page 299 of 373