CITY COUNCIL MEETING AGENDA PACKET

20 | P a g e Exhibit D PARATRANSIT VEHICLES This exhibit describes CITY vehicle maintenance standards and is intended to be used as a reference. Vehicle Use CONTRACTOR is leasing CITY vehicles 301, 302, and 304 for the term of this agreement. CONTRACTOR is responsible for storing, fueling, and maintaining leased vehicles during the lease term. Record Requirements The CONTRACTOR shall retain records of inspection for one year and make them available for inspection upon request by any authorized employee of the CITY. Daily Vehicle Maintenance Record Requirement It is recommended that the CONTRACTOR address vehicle maintenance and record requirements pursuant to California Code of Regulations, Title 13 (Motor Vehicles), Division 2, Chapter 6.5, Section 1215. Preventative Maintenance It is recommended that preventative maintenance occur within 10% of a scheduled interval. A scheduled interval is defined as 3,000 miles or 90 days, whichever comes first. Vehicles must be serviced within 300 miles of either end of the 3,000-mile interval. Vehicle Accident and Damage Reporting If a leased CITY vehicle is involved in an accident, the CONTRACTOR shall complete the CITY accident report form and forward it to the Public Works Supervisor within two working days. Accidents involving injury must be reported to the CITY’s Contract Manager within one working day. Vehicle and Equipment Failure In the event of a leased major vehicle failure, such as a complete engine or transmission failure, where the cost to repair is more than the vehicle's value, the CONTRACTOR and CITY will meet and confer to address vehicle replacement. The CONTRACTOR will notify the CITY fleet staff and will be responsible for having the vehicle transported to the Operations Service Center for assessment. Page 328 of 373