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Page 2 of 3 <br />and various pool filtration components. The company also provides as-needed maintenance <br />and repair support for DBAC. These facilities operate year-round, and prompt repairs are <br />critical to protecting public safety, preserving infrastructure, and ensuring reliable programming <br />for residents. <br /> <br />DISCUSSION <br />Under the current agreement, East Bay Pool Services has performed major repairs, including <br />a $43,000 boiler installation and the identification of a substantial pump leak, requiring an <br />estimated $30,000 in repairs. Additional repair needs are anticipated in the next two years for <br />the 50-meter pool, including tile and plaster restoration, as well as routine but critical systems <br />maintenance driven by the aging aquatic infrastructure. <br /> <br />The recommended amendment increases the fiscal year (FY) 2025/26 not-to-exceed amount <br />by $75,000 and extends the agreement through FY 2027/28, with an additional $75,000 in <br />each extension year. These adjustments ensure adequate funding to address both immediate <br />and future aquatics maintenance needs, enabling the City to proactively maintain safe, high- <br />quality aquatic facilities. <br /> <br />With this amendment, the cumulative not-to-exceed amount over the five-year term will be <br />$1,124,750. <br /> <br />Annual and Cumulative Cost Summary: <br /> <br /> <br /> <br />EQUITY AND SUSTAINABILITY <br />Approval of this action advances the City’s equity and sustainability goals by providing safe, <br />reliable, and year-round access to aquatic facilities for all community members, including <br />youth, seniors, and participants in recreation programs. Proactively maintaining critical <br />mechanical systems helps prevent emergency failures that can result in energy loss, water <br />waste, and unplanned equipment replacement, which aligns with Climate Action Plan (CAP <br />2.0) goals related to resource efficiency and infrastructure resilience. <br /> <br />OUTREACH <br />No additional public outreach was required for this item, as the amendment pertains to an <br />existing as-needed maintenance agreement. Staff coordinated internally with Recreation, <br />Facilities, and Finance to confirm operational needs, funding availability, and alignment with <br />current service requirements. <br /> <br />Docusign Envelope ID: A32740DD-9455-432A-9A52-CCAA8E56EE82