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THE CITY OF 8 <br />I CITY COUNCIL AGENDA REPORT <br />pLEASANTON. <br />June 1 , 2021 <br />Engineering <br />TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL <br />GENERAL CIVIL ENGINEERING WITH THE FIRMS OF PAKPOUR <br />CONSULTING GROUP, INC., MARK THOMAS, WOOD RODGERS, INC., <br />AND RUGGERI-JENSEN-AZAR <br />SUMMARY <br />The City has a need for general civil engineering services for various projects. City staff <br />advertised a Request for Qualifications (RFQ) seeking Statements of Qualifications <br />SOQ) from firms interested in providing these specialized services on an on-call basis, <br />with a submittal deadline of December 4, 2020. In response, 13 firms submitted SOQs. <br />After reviewing all thirteen statements, staff invited the top seven consultant teams to <br />participate in virtual interviews. Based on each firm's qualifications, interview <br />performance, and inquiries to their provided references, staff recommends that City <br />Council award on-call contracts to the top four firms: Pakpour Consulting Group, Inc., <br />Mark Thomas, Wood Rogers, Inc., and Ruggeri-Jensen-Azar. The contract terms are <br />July 1, 2021 , to June 30, 2024, with the option for two one-year extensions if mutually <br />agreed upon. The contracts are capped at an aggregate, not-to-exceed total amount of <br />750,000. There is no guaranteed amount of work to any of the four firms, and there is <br />no guarantee that the total not-to-exceed amount of $750,000 will be expended over the <br />contract period. Work will be assigned based solely upon recognized need and will be <br />associated with a budgeted Capital Improvement Project. <br />RECOMMENDATION <br />1 . Approve professional services agreements with Pakpour Consulting Group, Inc., <br />Mark Thomas, Wood Rogers, Inc., and Ruggeri-Jensen-Azar to provide on-call <br />general civil engineering services for the aggregate, not-to-exceed total of$750,000 <br />for services between July 1 , 2021 , and June 30, 2024, with the option of two one- <br />year extensions. <br />2. Authorize the City Manager to execute the professional service agreements. <br />3. Authorize the Director of Engineering to approve individual task authorizations up to <br />100,000 each, and direct that if an individual task authorization is greater than <br />100,000 it be presented to City Council for consideration. <br />FINANCIAL STATEMENT <br />No additional funding is needed to approve these consultant contracts. Funding for <br />these contracts is budgeted under each individual Capital Improvement Program (CIP) <br />project approved by the City Council. <br />Docusign Envelope ID: AD76C2F9-B3FA-4318-8F3F-0E57966D45A3