CITY COUNCIL REGULAR MEETING AGENDA PACKET 3-17-26 (3)

Page 1 of 3 Item #9 CITY COUNCIL AGENDA REPORT March 17, 2026 Public Works - Engineering Division TITLE: AUTHORIZE THE CITY MANAGER TO EXECUTE LICENSE AGREEMENTS FOR THE USE OF SANTOS RANCH ROAD SUMMARY The City of Pleasanton seeks to renew license agreements governing the use of Santos Ranch Road, a City-owned private roadway, with property owners, telecommunications companies, and the East Bay Regional Park District. The agreements authorize use of the roadway for the purposes specified therein and establish updated maintenance responsibilities, operational standards, and insurance and indemnification requirements. The prior Maintenance Agreement, executed on August 4, 1994, expired on August 4, 2024. Staff has prepared an updated License Agreement reflecting current City standards. Staff recommends that the City Council authorize the City Manager to execute the renewed license agreements. RECOMMENDATION Authorize the City Manager to execute License Agreements for the use of Santos Ranch Road. BACKGROUND Santos Ranch Road was constructed using funds from the Pleasanton Township County Water District Assessment District No. 3. Following the dissolution of the Pleasanton Township County Water District, the City of Pleasanton became the successor agency and assumed ownership of the roadway. The County of Alameda and the City of Hayward subsequently quitclaimed their respective interests in Santos Ranch Road to the City. As a result, the City holds fee title ownership of Santos Ranch Road as a private roadway. The roadway does not meet minimum design standards for use as a public street and is therefore not open to the general public. Access is controlled by an automatic gate. In 1994, the City entered into a Maintenance Agreement with eleven (11) other parties that utilize Santos Ranch Road. These parties include residential property owners who access their homes via the roadway, the East Bay Regional Park District for access to park property, and telecommunication and cellular service providers that maintain facilities on City-owned property accessible from the roadway. The 1994 Agreement established maintenance responsibilities, cost-sharing provisions, and operational standards among the parties for a term of twenty-five (25) years. A central component of the agreement was the requirement that all parties maintain insurance and provide indemnification to protect the City from liability arising from their use of the roadway. Page 138 of 242