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Page 2 of 3 <br />the Hacienda Business Park. <br /> <br />Since that time, the City has continued to experience infrastructure failures associated with <br />aging equipment, increasing accident-related damage, and rising material costs. These factors <br />have accelerated the need for responsive maintenance and proactive repairs. <br /> <br />This agreement provides for the ongoing maintenance of the City’s streetlights, pathways, and <br />parking lot lights. Staff is currently preparing an RFP for annual streetlight pole testing and <br />replacement as part of the City’s Repair and Replacement Program (Fund 519), which is <br />anticipated to be presented to the City Council in the coming months. Staff anticipates <br />replacing approximately 15 to 20 poles annually as part of this program. <br /> <br />DISCUSSION <br />As a result of the aforementioned failures, staff is proposing a Second Amendment to the <br />agreement with Vista to increase the contract capacity by $150,000 for FY 2025/2026, bringing <br />the total FY 2025/2026 contract capacity to $450,000 and the total cumulative compensation <br />amount to $1,350,000. <br /> <br />Additional funding is necessary to address the following factors: <br /> <br />Increased Material Costs — Recent tariffs and supply chain pressures have significantly <br />increased the cost of copper wire, conduit, LED fixtures, pole components, and related <br />materials. These cost escalations have reduced the purchasing power of the existing contract <br />capacity. The additional funding ensures continuity of maintenance services and replacement <br />activities without service disruption. <br /> <br />Pole Knockdowns and Emergency Repairs — Accident-related incidents, weather events, <br />and vandalism have increased the frequency of emergency responses. Prompt restoration of <br />lighting infrastructure is essential to maintain roadway visibility and pedestrian safety. The <br />additional contract capacity allows the City to respond efficiently to unplanned incidents. <br /> <br />Maintaining adequate contract capacity ensures the City can continue to provide reliable <br />lighting services, address unforeseen conditions, and support ongoing system improvements. <br /> <br />EQUITY AND SUSTAINABILITY <br />Reliable public lighting supports equitable access to transportation corridors, pedestrian <br />pathways, parks, and public facilities. Well-maintained lighting infrastructure enhances safety <br />for residents and visitors across all neighborhoods. <br /> <br />To the extent that LED lighting replacements occur under this agreement, the work supports <br />the City’s Climate Action Plan (CAP 2.0), specifically “Materials & Consumption Strategy MC-2: <br />Enhance sustainable production and reduce consumption.” <br /> <br />OUTREACH <br />No public outreach was conducted as this item is a routine operational contract amendment. <br />Staff continues to coordinate internally and with relevant stakeholders to prioritize <br />infrastructure needs. <br /> <br />Page 185 of 242