CITY COUNCIL REGULAR MEETING AGENDA PACKET 4-21-26

Page 2 of 9 2025 rates), and replacement (synthetic turf), as follows: Table 1. Actual Cost of Field Maintenance Field Type Maintenance Cost/Hour Grass $49.96 Synthetic $79.58 This analysis was reviewed by the Parks and Recreation Commission on November 14, 2024. On February 4, 2025, the City Council adopted athletic field fees for co-sponsored user groups as part of the Master Fee Schedule to help offset rising field maintenance costs at a rate of $3.75 per hour for grass fields, with implementation beginning on July 1, 2025. Fees for synthetic turf use were not charged to the co-sponsored user groups covered by the Bernal Community Park MOU. The fee adopted in the MFS for FY 2024/25 for co-sponsored groups not covered by the MOU was $48 per hour. At this same meeting, City Council requested an update of assessed fees in the first year of implementation and a recommendation for future field fees. Currently, the City has eight co-sponsored groups that utilize fields, including PLL, PGSL, RAGE, BUSC, PGL, PLC, PJFL, and Cricket for Cubs. Since July 1, 2025, the Summer (July), Fall (Aug-Nov), and Winter (Dec-Feb) seasons’ field allocations, associated invoicing, and payments have been completed. The Spring (March- June) allocation process and invoicing will be finalized in March 2026. From July 1 through December 31, 2025, co-sponsored field fees generated $30,540. Projected co-sponsored revenue for the spring season, January 1 through June 30, 2026, is approximately $53,690, for a total of $84,230 in FY 2025/26. The co-sponsored user groups projected hours of use for field space in FY 2025/26 is 27,029. The total consisted of 21,155 hours for grass field usage and 5,874 hours for synthetic turf usage. At the maintenance rates listed above, the City's field maintenance costs were approximately $1.5M for co-sponsored use in 2025. The tables below show actual and projected revenue from each co-sponsored organization, renter category, and field type. Table 2. July-December 31, 2025 Actuals - Revenue and Hours Used - All Renter Categories Page 126 of 846