CITY COUNCIL REGULAR MEETING AGENDA PACKET 4-21-26

ATTACHMENT 1 MAINTENANCE AND TRADE SERVICES AGREEMENT FOR FACILITIES FIRE ALARM MAINTENANCE, MONITORING, ISPECTION/TESTING & REPAIR SERVICES RFB PWD 26.401 THIS AGREEMENT is made and entered into this 21st day of April 2026, between Tri-Signal Integration, Inc. ("Contractor"), a California Corporation, whose address is 530 McCormick Street, San Leandro, CA 94577, and the CITY OF PLEASANTON, a municipal corporation ("City"). RECITALS A. Contractor has submitted a proposal in response to the City of Pleasanton’s Request for Bids (RFB) PWD 26.401 and is qualified and experienced in providing inspection, testing, maintenance, monitoring, and repair services for the City’s fire alarm systems as set forth in Exhibit A of this Agreement. B. City finds it necessary and advisable to obtain work or services from Contractor on both a scheduled basis as set forth in RFB PWD 26.401, as well as on an as-needed basis for potential unscheduled work om a time and materials basis as set forth in Exhibit B, including but not limited to urgent requests by the City or a declaration of an emergency by local or state officials, described therein. NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows: 1. Term. The term of this Agreement commences on the date written above and will expire on June 30, 2029, unless the parties agree to extend the Agreement for an additional two (2) one- year terms, not to exceed five (5) years total, not to go beyond April 21, 2031. 2. Services to be performed. Contractor shall perform, or cause to be performed, the work or services described in Exhibit A. This Agreement does not obligate the City to utilize Contractor exclusively for such work or services. a. Task Authorization. For all unscheduled service repairs (only) Contractor will submit a written estimate detailing the cost to perform the requested work or services. The City will then issue a Task Authorization letter as a guide for reimbursement once the scheduled work is completed to the satisfaction of the City. If authorized work exceeds the initial estimate or the City requests additional services, Contractor is to notify the City of the additional cost, and the City will provide an amended Task Authorization. No work shall be performed unless approved by the City’s designated project manager. 3. Compensation. Total Cumulative Compensation pursuant to this Agreement shall not exceed $240,000, with an estimated breakdown of $15,000 for the remainder of fiscal year 2025/26, and an annual amount of $75,000 for each pursuant fiscal year through FY 2028/29. Rates shall be as set forth in Exhibit B. For the subsequent years of the Agreement, the cost of each one-year term Page 281 of 846