CITY COUNCIL REGULAR MEETING AGENDA PACKET 5-19-26

RFP: City of Pleasanton, I-580 Overcrossing Bicycle & Pedestrian Improvements (CIP #22570) | 15 those stakeholders where they are and communicating clearly about design decisions and their real-world impacts. We are experienced in building the public conĮdence needed to carry a project through design, permitting, and into construction. Team 360 is committed to delivering that engagement in a way that is transparent, and reŇective of the Pleasanton community's priorities. Task 3.1 – Engagement Planning and Project CoordinaƟon We will begin the project with a structured kickoff process that aligns the full project team - including Wood Rodgers and the City of Pleasanton - on objectives, timelines, roles, and communication protocols. Following our initial roadmapping, Team 360 will develop a comprehensive Community Engagement Plan that deĮnes outreach goals, target audiences, methods, and deliverables organized around the project's major design milestones. We will develop and maintain a stakeholder list encompassing businesses, residents, neighborhood organizations, disability advocates, cycling and pedestrian groups, and other corridor stakeholders within the project area. Our practice is to treat the stakeholder list as a living document, updated throughout the project as design advances and new contacts are identiĮed. Throughout the design phase, we will maintain a steady coordination rhythm with Wood Rodgers and the City, participating in project team meetings, preparing meeting documentation, and tracking action items and commitments to ensure nothing falls through the cracks. Team 360 also brings direct expertise working in the Alameda County Region for 20 years and understanding of Local Business Contract Equity (LBCE) program requirements - having development and managed local compliance programs throughout Alameda County - and will coordinate with Wood Rodgers to ensure all compliance documentation and work distribution tracking are well-organized from project initiation. Task 3.1 Deliverables: • Community Engagement Plan (draft and Įnal) • Stakeholder list(s); kickoff meeting summary • Meeting minutes and coordination documentation • LBCE work distribution documentation support. Task 3.2 – Community Outreach and Public MeeƟngs We will participate in the project site visit alongside the project team, using that opportunity to develop a Įrsthand understanding of the three overcrossing locations at Santa Rita Road, Hacienda Drive, and Hopyard Road and identify the businesses, neighborhoods, organizations and residents in the immediate vicinity that will be priority audiences for outreach. We recognize that each of the three corridors may present a distinct engagement proĮle, and we will tailor our stakeholder identiĮcation and outreach approach accordingly. As design advances, We will organize and facilitate public outreach activities throughout each design milestone, ensuring that the Pleasanton community has meaningful opportunities to learn about the project, ask questions, and provide input that informs design decisions. We will organize and facilitate community workshops and open house events, coordinating all logistics including venue, materials, accessibility accommodations, and stafĮng. Our extensive experience conducting public meetings for the OakDOT streetscape projects includes successfully facilitating community forums, corridor open houses, interactive design feedback sessions and even door-to- door visits with corridor businesses. we will bring that same intentional, hands-on approach to Pleasanton. We will also conduct targeted outreach to businesses and organizations adjacent to the three overcrossing locations, ensuring that stakeholders who may not attend formal meetings still receive timely, accurate information about the project. All public engagement activities will be documented through meeting summaries, attendance records, and feedback reports that capture community input in a format useful to the design team. Task 3.2 Deliverables: • Community workshops / open house events • Business and stakeholder outreach • Meeting summaries and feedback reports • Attendance documentation TASK 3.3 – PROJECT COMMUNICATIONS AND PUBLIC INFORMATION MATERIALS We will develop and manage all public-facing communications materials throughout the design and permitting process. Our in-house communications and media production team will produce a full suite of project materials designed to explain complex design improvements in clear, accessible terms for a general audience. Materials will include project fact sheets and one-pagers, construction and project update notices, digital content for the project website and social media channels, and presentation materials for public meetings and Page 196 of 908