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Page 9 <br /> assessment. The residents expressed an interest in having more control on how <br /> the money is spent and requested that the City provide additional information to <br /> them regarding the formation of the Windsor Landscape Maintenance District. <br /> On November 3, 2022, staff sent an email to the Windsor HOA property manager <br /> that defined the maintenance responsibilities associated with the development <br /> and included the formation documents for the development. After receiving the <br /> formation documents, the HOA Board expressed their interest in partially taking <br /> over the maintenance responsibilities of the LMD rather than taking the <br /> assessment increase to a vote by the homeowners. Staff worked with the HOA <br /> Board President to determine what that shared maintenance would look like. On <br /> March 29, 2023, the Board submitted a letter stating their commitment to take <br /> over the monthly maintenance of the planting and paying the costs of water and <br /> on February 6, 2024, the HOA took over the monthly maintenance and water <br /> payments. The Windsor LMD retained the other maintenance responsibilities and <br /> costs, including but not limited to irrigation repairs,soundwall repair,tree pruning, <br /> etc. <br /> Although the HOA accepted the costs for routine plant maintenance and water to <br /> help to alleviate the fund balance deficit, it is not a permanent solution. Either an <br /> increase in the annual assessment will be necessary to meet the maintenance <br /> standards of the District or the HOA will need to take over maintenance. The city <br /> can no longer subsidize staff administration time or the consultant fees for the <br /> Engineer's Report.The HOA has indicated that they are more inclined to take over <br /> maintenance than pay for the expensive Proposition 218-compliant voting <br /> process, estimated to cost approx. $36,000, out of their assessments. Water costs <br /> are not a factor for the Windsor LMD since the HOA took over payment and that <br /> will reduce the proposed assessment increase amount, but significant tree pruning <br /> and capital improvement repair and replacement costs are substantial. <br /> City of Pleasanton <br /> Landscape Maintenance District No. 1993-1, Windsor SC IConsultingGroup <br /> Engineer's Report <br />