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Page 2 of 3 <br />were extended for one year in July 2024 and again in July 2025. During the term of those <br />agreements, the three consulting firms completed numerous critical assignments in support of <br />the Engineering Division within the Public Works Department. All current agreements will <br />expire on June 30, 2026. <br /> <br />To ensure these on-call services remain available, staff advertised a Request for Qualifications <br />(RFQ) for on-call construction management and inspection services in April 2026. The RFQ <br />described the services needed, the selection process, and the not-to-exceed budget for each <br />agreement. Through the review and interview process, the three selected consulting firms <br />demonstrated the qualifications, responsiveness, and capacity necessary to provide these <br />services to the City. <br /> <br />DISCUSSION <br />The Engineering Division of the Public Works Department is responsible for advancing <br />numerous construction projects included in the adopted Capital Improvement Program (CIP) <br />and for ensuring that subdivisions and similar land development projects comply with City <br />approvals and governing regulations. Although the City employs highly skilled Public Works <br />inspection staff, consultant support is periodically needed to supplement internal resources <br />and address workload fluctuations. <br /> <br />Using on-call consultants allows the City to respond more efficiently than procuring services on <br />a project-by-project basis. With consultants already under contract, staff can assign tasks more <br />quickly, maintain project schedules, and obtain specialized services when needed. <br /> <br />Because workload demands vary over time, maintaining agreements with three on-call <br />consultants provides flexibility to assign work based on consultant availability, expertise, and <br />project scheduling needs. The consultants understand that the agreements do not guarantee <br />any minimum amount of work and that the full not-to-exceed budget amount may not be <br />expended during the agreement term. Work will be assigned through task authorizations based <br />on the needs of the Engineering Division. <br /> <br />Staff recommends that the City Council authorize the City Manager to enter into Professional <br />Services Agreements with the following firms: <br />1. Zoon Engineering <br />2. Consor North America, Inc. <br />3. 4Leaf, Inc. <br /> <br />Each agreement would have a not-to-exceed amount of $333,333 over the initial three-year <br />term, with an option to extend for up to two additional one-year terms. <br /> <br />EQUITY AND SUSTAINABILITY <br />Not applicable, as this item is a routine matter of City business. <br /> <br />OUTREACH <br />Not applicable as this item is a routine matter of City business. <br /> <br />Page 85 of 214