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Task Proposed Hours Proposed Cost Notes/Assumptions <br />Task 1: Engagement Planning and Project Coordination <br />Project Kickoff 10 ($ 1,889.50) <br />Includes coordination with Wood Rodgers/city pre-kickoff, attendance at kickoff meeting (virtual or <br />in-person), and preparation of post-meeting notes and action items. 12-month project; kickoff is a <br />one-time event. <br />Community Engagement Plan 20 ($ 3,779.00) <br />Includes drafting engagement plan, internal QA/QC, incorporating team feedback, and finalizing; <br />Additional hours as buffer since three different locations <br />Stakeholder List 54 ($ 10,203.30) <br />Includes initial research and list build across 3 overcrossing corridors, plus periodic updates at <br />each design milestone (65%, 95%, final). ~3 milestone updates <br />Meeting minutes and coordination documentation 48 ($ 9,069.60) <br />RFP specifies virtual project review meetings 'at least once a month' for the duration of the <br />agreement (up to 12 months). Estimate: 12 meetings <br />LBCE work distribution and documentation support 17 ($ 3,212.15) <br />Includes initial setup of work distribution tracking, coordination with Wood Rodgers on <br />documentation, and periodic updates to ensure compliance records are current. Initial setup 5 <br />hours; ongoing maintenance 1 hour per month for the year <br />Task 2: Community Outreach & Public Meetings <br />Site visit participation 24 ($ 4,534.80) <br />RFP Section VIII.2 specifies one site visit with City staff across the 3 overcrossing locations <br />(Santa Rita Rd, Hacienda Dr, Hopyard Rd). <br />Community workshops/open houses 80 ($ 15,116.00) <br />Community workshop or other large scale community event; this includes planning, execution <br />and follow up; assumed one event covering all three locations <br />business and stakeholder outreach 75 ($ 14,171.25) <br />Targeted outreach to businesses and organizations including door-to-door and phone calls; <br />Estimate <br />Meeting summaries and feedback reports 40 ($ 7,558.00) <br />Tied to community workshops and outreach activities. Post-event summaries and feedback <br />reports <br />Task 3: Project Communications & Public Information Materials <br />Project fact sheets 60 ($ 11,337.00) <br />Unknown amount yet; estimating 3 locations, and 2 fact sheets for each over the duration of 12 <br />months. <br />Digital content to support the project (social media/website)35 ($ 6,613.25) <br />Not specified but an available option; we can provide social media support and website <br />development/maintenance support; <br />community notices about project status 40 ($ 7,558.00) <br />Provide community notices including printed, eblast, and drop offs (flyers); not specified in the <br />RFP. <br />presentation materials for public meetings 25 ($ 4,723.75) <br />Providing project team with information for public meetings including attendance/outreach data <br />analysis and presentation materials <br />Task 4: Documentation, Reporting & QA <br />Outreach logs and activity tracking 60 ($ 11,337.00) Tracking ongoing engagement and outreach including analysis of collected data. <br />Engagement Report(s)50 ($ 9,447.50) <br />Estimate is for approx 2 engagement reports (one middle and one final); approximately 25 hours <br />for each including data, design, and review/edit cycles <br />TOTALS 638 ($ 120,550.10) <br />Docusign Envelope ID: 51FAFAD2-C432-8610-82B1-8C74A5863E3EDocusign Envelope ID: CF4E9CB2-CD8E-8250-8118-86FF73955901