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7 <br />THE CITY OF <br />IIICITY COUNCIL AGENDA REPORT <br />PLEASANTON. <br />June 20, 2023 <br />Engineering <br />TITLE: APPROVE DESIGN PROFESSIONAL SERVICES AGREEMENTS FOR ON- <br />CALL LAND SURVEYING AND DRAFTING SERVICES WITH KIER & <br />WRIGHT CIVIL ENGINEERS AND LAND SURVEYORS, INC., AND SANDIS <br />CIVIL ENGINEERS SURVEYORS PLANNERS FOR TOTAL AGGREGATE <br />NOT-TO-EXCEED AMOUNT OF $400,000 BETWEEN JULY 1, 2023 AND <br />JUNE 30, 2026, WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS <br />SUMMARY <br />The City requires professional land surveying and drafting services forvarious projects. <br />City staff advertised a request for Statements of Qualifications (SOQs)for the <br />specialized services in January 2023. Engineering staff received and reviewed seven <br />SOQs from respondentfirms and invited fourfor interviews. Based on the firms' <br />qualifications, interview performances, and responses to inquiries of provided <br />references, staff recommends the City Council award professional services agreements <br />to two firms: Kier& Wright Civil Engineers and Land Surveyors, Inc., and Sandis Civil <br />Engineers Surveyors Planners. The agreements cover services between July 1, 2023, <br />and June 30, 2026, with the option of two additional one-year extensions and are capped <br />at a total aggregate not-to-exceed amount of$400,000. Although the recommended <br />amount covers three years of services, there is no guaranteed amount of work for either <br />of the two firms, and there is no guarantee thatthe aggregate amountwill be expended <br />over the agreement's period. Work will be assigned based solely on recognized needs. <br />RECOMMENDATION <br />1. Approve design professional services agreements with Kier& Wright Civil Engineers <br />and Land Surveyors, Inc., and Sandis Civil Engineers Surveyors Planners to provide <br />on-call land surveying and drafting services in the total aggregate not-to-exceed <br />amountof$400,000 between July 1, 2023, and June 30, 2026, with the option of two <br />one-year extensions. <br />2. Authorize the City Manager to execute the attached design professional services <br />agreements. <br />3. Authorize the Director of Engineering or designee to approve individual task <br />authorizations up to$100,000 each, and if an individual task authorization is greater <br />than $100,000 directthat itwill be presented to City Council for consideration. <br />FINANCIAL STATEMENT <br />No additional funding is needed to approve these consultant agreements. Funding for <br />these agreements is budgeted undereach Capital Improvement Program (CIP) project <br />approved by the City Council or reimbursed by developers. <br />Docusign Envelope ID: 2A174EEF-42C9-8408-8374-81A80385ED4F