NETFILE (#2026478) - Laserfiche WebLink

City of Pleasanton Sole Source Justification Sole source purchases are goods and services available from only one supplier/vendor or meets the listed criteria. Purchases for items that cannot be procured through the competitive bidding process must be documented as to why the item(s) is considered sole source. Requester Name : Jocelyn Kwong Title: City Clerk Dept: City Clerk Requested Sole Source Company: NetFile Contact Name: Tom Diebert Email: Phone: 209-742-4100 Address: 2707-A Aurora Road, Mariposa CA 95338 Description of Product or Service: Campaign Disclosure and Statement of Economic Interests electronic filing and reporting system; and AB1234 Ethics filings for City Commissioners Project Schedule (when do you need the product or service by?): July 1, 2026 Estimated Cost: $ 17,000.00 Complete the following checklist: This is a sole source vendor because: ✔ Sole provider of a licensed or patented good or service. Sole provider of items that are repair parts of or updates to existing equipment, systems. Sole provider of factory-authorized warranty service. Sole provider of unique equipment, products and/or services not offered by others. Please provide brief explanation. Only company available to provide service and/or supplies to meet project schedule. In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to meet the project schedule. There is a substantial technical risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process). In a brief explanation, provide supporting evidence that explains why other contractors are considered to be unable to overcome the substantial technical risk. There is no reasonable expectation that a meaningful cost or other improvement could be realized over the incumbent contractor's performance (e.g., the changes of another firm winning a competition are clearly remote. Please provide a brief explanation. What steps were taken to verify that these features are not available elsewhere? Other brands/manufacturers/companies were examined (List specific company names, phone number and contact names, and explain why these were not suitable). Other vendors were contacted (List specific company names, phone numbers and contact names, and explain why these were not suitable). What specific feature makes this item and/or company unique and why is this needed for your project? The Municipal Code requires electronic reporting of campaign statements. Gov Code section 87200 requires public officials to file Statement of Economic Interests electronically and Pleasanton also requires its local filers to file electronically. FPPC has approved NetFile as the City's electronic filing system for candidates, campaign committees, and staff to complete timely filings. Director of Finance Approval: Date: Print Clear Form Requestors Signature: Department Head Signature: Date: Docusign Envelope ID: 1DA84EA3-CA91-4797-BC57-F043A2F81FDF 4/2/2026 4/3/2026