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Page 1 of 2 <br />Item #1 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />August 11, 2026 <br />Library and Recreation <br /> <br />TITLE: CONTINUED FROM JUNE 16, 2026 - INTRODUCE AN ORDINANCE UPDATING <br />THE PLEASANTON MUNICIPAL CODE TITLE 2 TO MODIFY THE DUTIES, <br />FREQUENCY OF MEETINGS, AND MAINTENANCE OF MEMBERSHIP FOR THE <br />CIVIC ARTS, HUMAN SERVICES, LIBRARY, AND PARKS AND RECREATION <br />COMMISSIONS, AND MODIFY THE MEMBERSHIP AND MEETING FREQUENCY <br />FOR THE YOUTH COMMISSION <br /> <br />SUMMARY <br />In 2025, following the adoption of the Fiscal Year (FY) 2025-2027 biennial budget, which <br />reduced available resources supporting commissions and committees, the City Council <br />established an ad hoc subcommittee to evaluate the structure and sustainability of the City's <br />five advisory bodies managed by the Library and Recreation Department. This proposed <br />ordinance (Attachment 2) reflects a collaborative process - drawing on input from staff, <br />commissioners, and the ad hoc subcommittee - to balance the meaningful contributions <br />advisory bodies make through subject-matter expertise and community voice with the practical <br />constraints of reduced staff resources. <br /> <br />RECOMMENDATION <br />Continued from June 16, 2026 - Introduce an ordinance updating the Pleasanton Municipal <br />Code Title 2 to modify the duties, frequency of meetings, and maintenance of membership for <br />the Civic Arts, Human Services, Library, and Parks and Recreation Commissions, and modify <br />the membership and meeting frequency for the Youth Commission. <br /> <br />DISCUSSION <br />Since this item was continued from the June 16, 2026 City Council meeting (Attachment 1), the <br />Ad-Hoc Subcommittee had one additional meeting on July 27, 2026 to discuss the proposed <br />modifications. <br /> <br />During this meeting, the subcommittee discussed detailed plans for keeping commissioners <br />engaged between quarterly meetings. This includes: <br />• Ad-hoc subcommittees determined by each commission, which allow commissioners to <br />get involved more deeply in specific topic areas. <br />• Monthly informational emails, which allow commissioners to stay informed and up-to- <br />date between meetings. <br /> <br />The subcommittee clarified that quarterly meetings are the minimum, and additional meetings <br />will be added if there is a content-based need. Additionally, the Annual <br />Council/Commission/Committee Workplan meeting does not count toward the four-meeting <br />minimum for these commissions. <br />Page 4 of 373