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e/1e. <br /> Agreement for HdL Software anu ,ervices <br /> City of Pleasanton August 24,2011 <br /> EXHIBIT C <br /> COMPENSATION <br /> HdLSOOTWARE'ANDSERVICES' Comments <br /> PRIME MIGRATION $8,600.00 <br /> • + <br /> Implementation Included Includes in-depth best practices review of system <br /> configuration. <br /> .. Included Includes integrity;check of data and data <br /> transformation as needed. <br /> Included All standard reports. <br /> Included 6 hours. <br /> BETA Test Site Discount ($6,450.00) Special discount previously arranged with City <br /> . 621.03 8%increase to existing use fee—prorated until next <br /> renewal date <br /> (Unknown) Based on actual costs <br /> + $2,771.03 <br /> OP TIONAL <br /> Per DOpatrr►ent Additional Department <br /> Additional Training2,pUEktlil per days(onsite)" <br /> Additional User Ucenses <br /> :Per user license-$400 Software Use Fee" <br /> Raw= 210. Pertiour=" <br /> 1. Prime Migration. The Prime Migration fee covers all effortsihvolved for installation and configuration of the <br /> software, and migration of existing data, reports, and system configuration. This includes a best practices <br /> review of system configuration,data integrity check,and six(6)hours of training. <br /> 2. Software Use Fee. The software use fee provides for use of the software by the specified number of named <br /> users, access to the Help System, all standard forms and reports,and customer support as specified in Exhibit <br /> D. The software use fee shall remain on its current schedule,generally the anniversary of the original Business <br /> License Software and Services agreement. As part of the HdL Prime migration, HdL will apply a one-time <br /> adjustment of 8%to the current software use fee. The software use fee shall additionally be adjusted at the <br /> beginning of each anniversary year by an amount not less than two percent (2%) or greater than ten percent <br /> (10%). <br /> 3. Travel Expenses. Travel and lodging expenses are billed at cost and apply to all meetings; including process, <br /> pre-installation, installation, training, and support. HdL is dedicated to conserving public funds, and ensures <br /> any travel costs are indeed required and reasonable. <br /> 4. Additional Department(optional). The Additional Department Fee provides for the extra migration work that <br /> is required when dealing with multiple departments. <br /> 5. Training(optional). The cost for additional training is: <br /> • On-site at the City-$250 per hour <br /> • Remote support,or at HdL's offices in Southern California-$210 per hour <br /> 6. Customizing Services <br /> The software is a table-driven system and has been developed to meet almost all of the needs of a City. <br /> However, should the need occur, HdL is available to provide custom enhancements to the software on a pre- <br /> determined time and material basis. No work shall be performed without prior written approval of the City. <br /> 7. Payment Schedule—Compensation for the contract amount shall be as follows: <br /> a. Migration Fees. 100%of the migration fees shall be due and payable within 30 days of the effective date <br /> of this Agreement. <br /> HdL Software, LLC 5 <br />