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Page 2 of 3 <br />and staff involved in plan review have access to the software and achieve the goal of <br />establishing a fully digital plan review environment. <br /> <br />In July 2022, the City successfully negotiated an updated agreement for an enterprise license <br />with LCT/Avolve for up to 60 users. The enterprise-based Master Services Agreement <br />executed on July 11, 2022, was for an initial one-year term through June 30, 2023, with the <br />option of subsequent annual renewals at a three percent increase in costs each renewal year. <br />One renewal order has been completed, extending the agreement to June 30, 2024. <br /> <br />DISCUSSION <br />Staff recommends the City Council approve and authorize the City Manager to execute the <br />attached Order Form to continue the enterprise license agreement with Avolve Software <br />through June 30, 2025, and authorize the City Manager to approve future annual renewals <br />through June 30, 2027. The attached Order Form covers the period of July 1, 2024, through <br />June 30, 2025, at a cost of $39,529, and continues the existing license, maintenance, and <br />support services provided by Avolve Software. Maintaining the existing DigEplan software <br />service enables the City to continue to perform electronic plan reviews, a critical function of the <br />Building Department, and to continue modernization and streamlining of the City’s Permit <br />Center processes. The City Council is also requested to authorize the City Manager to execute <br />additional annual renewals through June 30, 2027 – these two potential renewals would incur <br />a total additional estimated cost of $82,651 (based on the annual three percent escalation in <br />cost, per the enterprise agreement) for an anticipated cumulative amount of $197,818 over the <br />five-year period. <br /> <br />EQUITY AND SUSTAINABILITY <br />Approval of this action supports the continuation of sustainability efforts to reduce paper <br />consumption and vehicle trips associated with plan review. The implementation of electronic <br />plan review - wherein plans are submitted, routed, and reviewed in electronic format, rather <br />than hard copy - has allowed the City and its customers to eliminate the need for large-format <br />plan printing in most cases, as well as transporting of those plans to and from the Permit <br />Center. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is a routine matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances the ONE Pleasanton strategic plan goal of Optimizing Our <br />Organization, Straegy 2 - Procure and integrate critical software platforms across departments <br />for efficient and effective use by City staff and the public. While the Avolve DigEplan software <br />itself is not new to the City, continuing the license agreement with Avolve allows for the <br />continuation of the City’s enhanced and streamlined plan review process, as well as <br />opportunities to continue to modernize processes in the Permit Center. <br /> <br />FISCAL IMPACT <br />Funding for the cost of this renewal is available and budgeted in the Permit Center <br />Professional Services account FY 2024/25. It is expected that this ongoing cost will continue to <br />be reflected in the Permit Center budget in future fiscal years, which will be subject to future <br />City Council approval. <br />$)' ##*"$%   <br /><br /><br /><br /><br /><br /> Docusign Envelope ID: 9DA5FDA5-195F-885D-819A-B1BD51FCFFF7