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ATTACHMENT 1 <br />Page 2 of 6 <br />Term Definition <br />Special Event An organized activity of a civic, cultural, recreational, educational, or <br />charitable nature that occurs on City property or in City facilities, or <br />that requires the coordination of City services. Events may be <br />recurring or one-time. <br />Event Organizer The individual, organization, or entity responsible for planning, <br />executing, and taking legal responsibility for a special event, <br />including meeting City insurance requirements. <br />In-Kind Support Non-monetary support provided by the City, including but not limited <br />to use of City facilities, staff time, equipment, marketing, and/or <br />permit fee waivers. <br />Community Benefit The measurable positive impact an event has on Pleasanton <br />residents, including cultural enrichment, civic engagement, access to <br />services, educational programming, or economic vitality. <br />4. ELIGIBILITY <br />A. Organizational Eligibility <br />Requests for support shall be considered from eligible Event Organizers, including the following: <br />a. Local nonprofit organizations classified under Internal Revenue Service (IRS) Code <br />Section 501(c)(3), (c)(4), or (c)(6) that operate within the City of Pleasanton with mission <br />statements in alignment with City values, vision, and goals. This could include religious <br />organizations with the required IRS status for charitable or social welfare organizations, if <br />the event is not expressly focused on religious activities. <br />b. Community or civic organizations or local service clubs operating within Pleasanton with <br />mission statements aligned with City goals. <br />c. Homeowner Associations (HOAs) or informal neighborhood groups, so long as there is a <br />designated individual or entity that can act as the Event Organizer. <br />d. Educational institutions serving Pleasanton residents. <br />e. Veteran's organizations serving Pleasanton residents. <br />f. Other government agencies whose use of a City facility is consistent with their normal <br />functions. <br />g. In limited cases, for-profit organizations may apply only when an event is demonstrably <br />charitable in nature. <br />B. Event Eligibility <br />To be considered for support, a proposed events must meet all the following criteria: <br />a. Supports the City's mission, vision, and goals, and is of significant value to the <br />Pleasanton community. <br />Page 100 of 318