CITY COUNCIL REGULAR MEETING AGENDA 9-15-26

ATTACHMENT 1 Page 6 of 6 The City Attorney's Office will review all agreements. 9. POST-EVENT REPORTING & ACCOUNTABILITY Event Organizers receiving City support in Category 2 shall submit a Post-Event Report to the Special Events Team within 30 days of the event or the final event in a series. Reports shall include: • Actual attendance figures. • Description of how City support was utilized. • Summary of community benefit delivered (demographics served, accessibility measures, equity outcomes). • Photographs or media coverage documentation. • Any incidents, complaints, or safety concerns. Organizations that fail to submit required post-event reports will be ineligible for future support consideration. Reports will be retained and used to inform future partnership decisions. 10. CITY ACKNOWLEDGMENT & BRANDING REQUIREMENTS All organizations receiving City support must acknowledge the City's support in event materials, consistent with the following standards: • The City of Pleasanton name and/or logo must appear on event promotional materials, including flyers, social media graphics, banners, and event programs, as applicable. • Use of the City logo must comply with City branding guidelines and is subject to prior approval. • The City shall not be identified as the event's primary or sole sponsor unless the event is City-produced. • Verbal acknowledgment of the City's support is required at live events. 11. POLICY ADMINISTRATION The Special Events Team is responsible for administering this Policy and shall: • Maintain and update the Community Special Event Support Application and agreement templates. • Maintain a record of all support applications received, approved, and denied. • Report annually to the City Manager on support activity, including resources provided and community benefit metrics. Approval Date: ______________ Page 104 of 318