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record on past projects and have successfully <br />worked with our clients to minimize, if not <br />eliminate, claim situations. <br />SCOPE OF SERVICES <br />The duties of the construction management team <br />will include, but not limited to, the following <br />activities: <br />• Establish an on -site construction office in a <br />trailer to be provided by the construction <br />contractor. <br />• Schedule and conduct pre - construction and <br />progress meetings on an as- needed basis. <br />Prepare and distribute construction meeting <br />agenda and minutes of meeting to City's <br />Project Manager and construction <br />contractor. <br />• Review monthly construction schedule and <br />schedule of shop drawing submittals with <br />City's Project Manager and Design Engineer <br />for acceptability. <br />• Coordinate utilities installation and/or <br />relocation with the construction contractor, <br />City's Utility Department, and <br />representatives of PG &E <br />• Coordinate with Design Engineer, who will <br />provide engineering support services during <br />construction, to review contractor submittals <br />and requests for information (RFI's). <br />Maintain shop drawing submittal, RFI, <br />correspondence, and change order logs. <br />• Perform day -to -day monitoring and <br />inspection of the work, including all <br />necessary special inspections. Coordinate <br />with City's geotechnical, survey, and <br />specialty inspection firms for required <br />construction material and geotechnical <br />testing, survey staking, and specialty <br />inspections. <br />• Prepare daily reports and monthly progress <br />reports summarizing work completed, <br />compliance with schedule, and status of <br />shop drawing and sample submittals. <br />Outline upcoming project milestones. <br />Submit monthly report to City. <br />City of Pleasanton - Project No. 991035 <br />Exhibit A <br />• Review change orders and make <br />recommendations to City staff. <br />• Review progress payments and prepare <br />recommendation <br />s to City staff. <br />• Maintain <br />pertinent project <br />documentation <br />on -site, such as <br />correspondence <br />files, meeting <br />reports, shop <br />drawings and sample submittals, current <br />project schedule, change orders, field orders, <br />requests for clarifications and <br />interpretations, progress payments, <br />construction photos, and other related <br />documentation.. <br />• Provide claims avoidance assistance and <br />consultation, as necessary. <br />At a minimum, Tetra Tech's Construction <br />Manager will meet bi- weekly with the City's <br />representative to review construction progress, <br />anticipated work schedules, and, potential <br />problems. <br />Reporting <br />Written reports concerning the progress of each <br />phase of the project, the status of any change <br />order, a brief summary of any potential problems <br />(small or large) with a proposed course of action, <br />updated copies of all logs and progress payment <br />summaries will be submitted to and reviewed <br />with the City's representative at least once a <br />month. <br />Schedule Status <br />It has been Tetra Tech's experience that <br />successful projects, i.e., projects completed with <br />the least amount of difficult to resolve conflicts, <br />meeting the schedule, and at budget, are the <br />projects that are well defined in the bid <br />documents and thoroughly documented during <br />construction. One example of Tetra Tech's <br />documentation is that we provide a schedule <br />TETRA TECH INC. <br />I -6 <br />