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of an employee who is in a non -pay status during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this connection, all other legal and required deductions have priority over union dues. In addition, in order to meet certain accounting deadlines, all payroll changes connected with the deduction of said union dues must be made by the fifteenth (15) of the preceding month. The Union shall indemnify, defend, and hold the Livermore- Pleasanton Fire Department Joint Powers Authority harmless against any and all claims, demands, suits, proceedings or court orders, or any other liability that may arise out of or by reason of action taken or not taken by the Livermore - Pleasanton Fire Department for the purpose of complying with any of the provisions of this check -off agreement. In addition, the Union shall refund to the Livermore - Pleasanton Fire Department any amounts paid to it in error upon presentation of supporting evidence. However, the Union shall not be required to make reimbursements should discovery of the error occur twenty -four (24) months after the occurrence of the error. 2.2 Communication with Employees Any representative of the Union shall give notice to the Fire Chief when contacting Livermore - Pleasanton Fire Department employees during the duty period of the employees, provided that solicitation for membership or other internal employee organization business shall be conducted only during the off -duty hours of all employees concerned. Prearrangement for routine contact may be made by agreement between the Union and the Fire Chief and when made shall continue until revoked. 2.3 Bulletin Boards The Livermore - Pleasanton Fire Department shall provide suitable space for bulletin boards in the fire stations. The Union shall be allowed to use such bulletin boards for communications having to do with official Union business, such as time and place of meetings. 2.4 Meetings A. The Union President may, with the prior approval of the Fire Chief or designated representative, be granted the use of Fire Department facilities for meetings of employees in this unit provided that: 1. requests be made in advance. 2. such meetings do not conflict with other Fire Department activities. 3. attendance of on -duty employees at such meetings may occur only after 1700 hours and only when not required to perform assigned work. 4. such meetings shall not involve excessive or unnecessary Station transfers or result in financial responsibility for the Department. B. Regularly Scheduled Monthly Membership Meetings. 1. Union meetings may be held in a Fire Station during the first week of each month, after 1700 hours. 2