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SECT ION 3 Cost Estimate The attached spreadsheet (Table 3 -1) contains our not -to- exceed cost for completing the Climate Action Plan (CAP) for the City of Pleasanton, based on the scope of work presented in Section 2. The costs we have presented are based on several assumptions, including the fol lowing: 1. The scope, schedule, and cost provisions of this proposal (which reflect ESA's 2010 Schedule of Fees) are good for 90 days from submittal of this proposal. 2. City staff and Task Force will respond to information requests and provide comments on all drafts in a timely manner. 3. The budget assumes attendance at up to 6 in- person meetings and two (2) CAP Workshops as described in Task 8. Attendance and presentations at additional meetings may be arranged on a time and materials basis. We generally budget four (4) hours per meeting, plus preparation time. ESA labor hours assigned to meetings and site visit includes time required to prepare, travel time to and from meetings, any time required for follow - up activities required specifically because of meetings, as well as time actually spent in meetings. 4. ESA's project manager will be the primary contact with the City of Pleasanton throughout the project. We assume that communication between ESA's project manager and the City's project manager will occur on an on- going, as- needed basis throughout the project, and that the primary means of communication will be telephone and e -mail. This may include, if desired by the City, a regularly - scheduled weekly phone call. 5. For this work, ESA is waiving our regular 3% Communications fee on all labor costs. 6. ESA is reducing our regular 15% markup on subcontractors and direct costs to 5 %. 7. Rental costs for public meeting rooms will not be incurred by ESA. City of Pleasanton Climate Acton Plan 3 -1 •