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Requests for tuition reimbursement shall be submitted at the completion of each quarter or semester and be accompanied by an official receipt verifying the tuition amount and the tuition payment, and an official transcript of grades. 20.3 Book Reimbursement Regular employees can be reimbursed for books required for college/university courses approved by the department head and personnel director and successfully completed with a grade of"C" or better. Upon reimbursement, the books shall become the property of the city. To the extent feasible, the books will be made accessible to employees. The maximum reimbursement for books an employee may receive shall not exceed $300.00 per fiscal year for full time employees, $225.00 for regular three-quarter time employees, and $150.00 for regular one- half time employees. To be reimbursed, the employee must submit a receipt from the college or university for the book purchase and an official transcript of grades. Section 21. Probationary Period 21.1 Length of Probationary Period Original and promotional appointments shall be tentative and subject to a probationary period of twelve (12) months actual service except for Police Dispatchers who will be subject to an eighteen (18) month probationary period, but remain eligible to be considered for a salary adjustment after twelve (12) months. After serving a minimum of six (6) months in a probationary status following promotion, an employee whose performance has been evaluated as exceptional based upon the performance criteria enumerated in Section 6.4 may be removed from probationary status. 21.2 Notification Requirements A probationary employee shall be notified by the designated Assistant City Manager forty-five (45) days prior to the expiration date of his/her probationary period. Within twenty-one (21) days prior to the expiration date of the probationary period, the Department Head shall file with the designated Assistant City Manager a statement as to whether or not the probationary employee shall be retained in the position. An employee who is not rejected prior to the completion of the prescribed probationary period shall be deemed to have passed the prescribed probation period automatically subject to the provisions of Section 21.3 -30 -