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4.1 FIRSTCARBON Letter44111 SOLUTIONS Proposal FCS INTERNATIONAL.INC. Subtask 7.2: Meetings and Project Management Meetings This Scope of Work assumes that FCS's Project Director or Project Manager will attend up to six meetings (in addition to attendance at the kick-off meeting and the public scoping hearing). This would include up to two Planning Commission Hearings,two City Council Hearings, and two conference calls or meetings at City offices during the preparation of the Program EIR. As noted,the six meetings would consist of a combination of coordination meetings with staff and public hearings.A not-to-exceed budget has been established to cover attendance at the meetings. If the City staff and/or the applicant requests additional meeting attendance by FCS staff, or if the amount of time involved in these meetings exceeds the initial budget allocation, FCS will notify City staff and the applicant of the additional costs and obtain authorization for the extra meeting time. Project Management In addition to the research,analysis, communications, and report writing tasks described above, FCS will perform a variety of project management duties to ensure that the Program EIR meets the City's standards of quality, and that it is delivered on time and within budget.These duties will include team supervision and coordination,oral and written communications with City staff, project accounting, and quality assurance review by FCS's Project Director and Lead Editor of all deliverable products.These services also will include ongoing support to City staff,such as providing input to staff reports, regular schedule updates, and discussions of technical issues. Subtask 7.3: Finalize Administrative Record The consultant team will maintain complete files of key documents for the administrative record. Following certification of the Program EIR,we will deliver these documents to the City for filing. In addition to the EIR itself,this record will include copies of notices,correspondence,and relevant technical documents. Tasks Outside the Scope of Work The following are tasks FCS has identified as falling outside its scope of work for the proposed project. Newspaper Noticing/Local Noticing FCS assumes that City staff will be responsible for any public noticing related to the certification of the EIR. Findings of Fact/Statement of Overriding Considerations FCS assumes that the City's legal counsel will prepare the Findings of Fact/Statement of Overriding Considerations to allow certification of the EIR. If requested, FCS in-house attorney, Megan Starr,can prepare the Findings of Fact/Statement of Overriding Considerations for the City,which will be covered under a separate Scope of Work. NORTH AMERICA I EUROPE I AFRICA I AUSTRALIA I ASIA 18 FIRSTCARBONSOLUTIONS.COM