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Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 <br />97 <br /> <br />Attachment D: Disaster Debris Contract Checklist <br />The Disaster Debris Contract Checklist was designed to guide the Cities in contracting disaster <br />debris services. The checklist provides a step-by-step process to procuring disaster debris <br />services that complies with current federal standards and best practices. The checklist includes <br />the steps to solicit bids, review proposals, and select an appropriate contractor. The checklist was <br />developed using guidance set forth by the Federal Emergency Management Agency (FEMA) and <br />the provisions of Title 2 Code of Federal Regulations (CFR) Part 200 General Procurement <br />Standards. <br /> <br />Tabs A and B, attached to this document, provide additional details on procurement policies: <br /> Tab A: 2 CFR Parts 200.317 – 200.326 <br /> Tab B: Checklist for Reviewing Procurements Under Grants by Non-Federal Entities <br />(States, local and tribal governments, Institutions of Higher Education, Hospitals, and <br />Private Non-Profit Organizations) <br /> <br />Table 1: Disaster Debris Contract Checklist <br />Task Responsibility Completion <br />Date <br />Pre-Disaster Tasks <br />Solicit a request for proposals for disaster debris services (see <br />Debris Contract Guidance (Attachment C) for specific contract <br />provisions). <br /> <br />The solicitation for prequalified contractors should include: <br /> Adequately defined scope of work <br /> All potential debris types <br /> Anticipated haul distances <br /> Potential size of debris events <br /> Hourly labor, equipment and material price schedule <br /> Performance bond requirements <br /> <br />Qualify bidders by requesting documentation of the following: <br /> Licenses <br /> Financial stability <br /> Proof of insurance <br /> Bonding capability <br /> Description of related experience and capabilities <br />including total verified cubic yards removed and <br />processed <br /> References including jurisdiction name, point of contact, <br />email address and phone number <br /> Description of health and safety plan including <br />operation plan at debris management site(s). <br /> <br />Contractors that have been declared debarred by the Office of <br />Federal Contract Compliance Programs (OFCCP) should not <br />be considered. A complete list of federally disbarred <br />