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City of Pleasanton Operating Budget • FY 2023/24 - FY 2024/25C - 2 • The City will avoid targeting revenues for specific purposes whenever possible. • The City will review user fees and charges and attempt to set them as close as possible to the cost of providing services, except as provided by the City’s Fee Policy or specific direction. • The City will impose user fees when appropriate. • The City will adopt a user fee policy, which establishes desired levels of cost recovery and determines the minimum frequency of user fee reviews. • The fees and charges will be set at a level that fully supports the total direct and indirect cost of the activity, including administrative overhead and depreciation, and in accordance with the City’s Fee Policy. • The City will prepare periodic financial reports of actual revenue received, for review by the City Council, to provide information on the status of the City’s financial condition. • The City will maintain and further develop methods to track major revenue sources and evaluate financial trends. • The City will establish methods to maximize the accuracy of revenue forecasts. C. COST OF SERVICES POLICIES • The City will recover the costs of new facilities and infrastructure necessitated by development, consistent with State law. • The City will consider requiring large developments to prepare a fiscal analysis, which measures direct and indirect costs and benefits to the City. D. EXPENDITURE AND BUDGETING POLICIES • The City will prepare a balanced budget. • Surplus fund balances may be used to increase reserves, fund Capital Improvement Projects, prepay pension liabilities, or other one-time uses. • The City will deliver service in the most effective manner, including utilizing the services of volunteers in areas where it is economically viable. • The budget will state the objectives of the operating programs, and identify the service and resources being provided to accomplish the specified objectives. • The budget will fully account for and apportion all costs, fees, and General Fund transfers associated with the Enterprise Funds. • Department expenditures are limited to: • Budgeted expenditures approved by the City Council as appropriated by major category: • Employee Services; Transportation and Training • Repairs and Maintenance, Materials, Supplies and Services; Capital Outlay; and Debt Services.