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C - 9 City of Pleasanton Operating Budget • FY 2023/24 - FY 2024/25 APPENDIX C g. Enforcement Time This is the time spent in court, including officer testimony, City Attorney time, and Finance staff’s small claims court appearance. These charges would be tracked for claiming in court if the incident goes to court. 4. Staff labor rates. Each department involved in the claim should have a labor rate for the time it spends. The labor rate consists of the following items: The direct annual salary of the individuals divided by their anticipated annual work hours (“hourly direct salary”). This can also be the average for a group of similar workers who might work on a claim -- i.e., a department-wide clerical rate or a division-wide electrician rate. Either of these approaches is equally valid. The costs of the fringe benefits of the individual staff member divided by the anticipated number of hours to be worked that year. If you used a group rate above, you must use a group rate for this. If you used an individual rate above, it is permissible to use either an individual or group rate for fringe benefits. (“Direct Hourly Fringes”) If the time spent was overtime, these costs should not be added. Most City staff have a supervisor whose job is to manage and direct their time, provide technical or professional expertise and advice, etc. This person would typically manage several people, and might also be a producer of products. (Example -- a supervising accountant might spend half of his or her time supervising a function and half time performing advanced level accounting work.) The percentage of the supervisor’s time which is management and supervision oriented should be divided by the number of personnel supervised, and the result would be a direct overhead to the staff person. For example, if that supervising accountant managed four junior accountants, one eighth of his or her salary (50%/4 personnel) and fringes should be allocated as “Direct Supervision” costs. In addition to the above, the general management of the department should be added to the rate. This consists of the department head, his/her secretary, and the general expenses of the department. These costs are then divided by the direct salary costs of the rest of the department to determine the percentage which departmental overhead is of the direct departmental costs. Citywide overhead (determined by this study to be approximately 33.89%) would be added to the result from the above step. Reviewing all of the above, the formula for determining the hourly rate would be a follows: Rate = (hourly direct labor salary + direct fringe rate) x (1+supervision overhead %) x (1+ departmental overhead %) x 1.3389 (Citywide overhead factor) If a rate for supervision or departmental overhead is not readily available, 15% and 5% will be used respectively. The actual rate, when calculated, will likely be higher than these, however. 5. Equipment used. In addition to labor and materials used to repair/replace the damaged item, some operations require the use of City equipment. This includes passenger vehicles, police cruisers, and heavy equipment. The Support Services Division will provide an estimate of the appropriate hourly rate for passenger vehicles or Police cruisers. A heavy equipment rate can be developed by taking the original cost of