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SECTION XI (Continued) <br /> be reproduced and distributed to Councilmembers at the same time, usually in the <br /> next Council packet, for their use only. Those items not reproduced may be <br /> circulated to Councilmembers. <br /> 2. Council Correspondence <br /> Correspondence delivered to the Mayor and CouncUmembers shalla distributed b s nbuted as <br /> follows: <br /> a. Mail addressed to individual Councilmembers <br /> Any mail received addressed to an individual Councilmember will be <br /> transmitted unopened to that Councilmember with the agenda packet. <br /> b. Mail addressed to the City Council <br /> 1. The City Manager is authorized to receive and open all mail addressed <br /> to the City Council and give it immediate attention such that all <br /> administrative business referred to in such communications and not <br /> necessarily requiring Council action may be disposed of between <br /> Council meetings. <br /> 2. Councilmembers shall receive a copy of the communication with a <br /> notation advising Councilmembers that staff will respond. <br /> 3. All correspondence addressed to the City Council and requiring <br /> Council action shall be distributed to the City Manager for preparation <br /> of a staff report, placed on the agenda, and distributed to the Council <br /> in the agenda packet. <br /> 4. Correspondence relating to a specific Council agenda item shall be <br /> held and duplicated with that item when it is scheduled on the agenda. <br /> 5. Anonymous correspondence, books, and publications shall be <br /> forwarded as appropriate. <br /> I <br /> I <br /> 23 <br />