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City of Pleasanton <br /> Appendix B <br /> Administrative Regulation <br /> SUBJECT <br /> Employee Reimbursement for business travel, training and meetings. <br /> PURPOSE <br /> The purpose of this Administrative Regulation is to: <br /> 1. assure the appropriate use of City funds <br /> 2. adopt guidelines determining reasonable reimbursement to employees for costs associated <br /> with educational and work-related conferences, trips and meetings <br /> 3. Specify procedures for reimbursement to City employees for their expenses while attending <br /> conferences, training sessions, meetings, and other official City business. <br /> 4. meet IRS regulations. <br /> SCOPE <br /> This policy applies to all employees of the City of Pleasanton including part-time and temporary (seasonal) <br /> employees, City Councilmembers, Board Members and City Commissioners. The City Manager is <br /> authorized to grant exceptions to specific provisions on a case-by-case basis within the intent of the overall <br /> policy. <br /> POLICY <br /> It is the policy of the City of Pleasanton to make appropriate use of City funds by paying only reasonable <br /> and necessary costs associated with approved employee travel, training and meetings that are work-related. <br /> PROCEDURES <br /> Reimbursement for expenses incurred while attending conferences, training sessions, meetings, etc., will <br /> be made only for the employee's direct expenses when properly authorized and incurred on behalf of the <br /> City, while conducting of City business and in accordance with the following guidelines. <br /> B-1 <br />