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L IRS REOUIREhiENTS .� All reimbursements must meet the accounting and financial guidelines set forth by the IRS. II. REIMBURSEMENT RATES 1 1 Reimbursement Rates for mileage and subsistence are contained in Appendix A. Reimbursement forms and rates will be reviewed and updated periodically by the Director of Finance with approval of the City Manager. Reimbursement rates may be lower than, but may not exceed the lessor of: A. IRS rates B. POST rates (Peace Officer Standards and Training) M. CONFERENCES (MORE THAN ONE DAIS J A. Transportation. A City vehicle shall be used when traveling to a conference, seminar, or meeting that is within reasonable driving times (generally that part of California north of the Techachapi mountains). Within this range, if a City vehicle cannot be made available, the use of a private vehicle may be authorized by the employee's department head or the City Manager and the City will reimburse the employee at the rate in Appendix A. Outside of this range the employee shall fly and the City will pay airline coach fare and any expenses for preplanned transportation that may be required to travel the distance between the lodging site and the conference site. The employee may be reimbursed for the following types of ground transportation: 1. Shuttles 2. Public transportation including buses, rapid or rail transit 3. Taxi 4. Rental cars Shuttles or other public transportation should be used whenever available. Rental cars should only be used if none of the other three is available. Use of rental cars require the approval of the City Manager on a case-by-case basis. All flights taken must be direct to/from the site, with no side trips or destinations. If any employee wishes to drive rather than fly to a destination outside of the normal range, he/she may be authorized to do so by the employee's department head or the City Manager, with the following provisions: B-2