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Page 1 of 3 Item #17 CITY COUNCIL AGENDA REPORT December 19, 2023 Public Works - Operations Division TITLE: CONTINUED FROM DECEMBER 5, 2023 - APPROVE FIRST AMENDMENTS TO THE AS-NEEDED MAINTENANCE AND TRADE SERVICES AGREEMENTS BY INCREASING THE TOTAL NOT-TO-EXCEED AMOUNTS TO $1,200,000 FOR PIPE & PLANT SOLUTIONS INC. AND TO $750,000 FOR PRESIDIO SYSTEMS, INC. FOR UTILITIES-SEWER/STORM FLUSHING AND CLOSED-CIRCUIT TELEVISION (CCTV) SERVICES SUMMARY The Public Works Department is responsible for the operations and maintenance of the City’s sewer and storm systems, which require cleaning and inspection to ensure proper operation. A Request for Bids for CCTV cleaning and inspection services was distributed on August 4, 2021. Three contractors were selected to provide as-needed sewer or stormwater CCTV and inspection services for planned and emergency work and to assist other City departments on projects. Due to the storm events in late 2022 and 2023, the City relied heavily on these contractors to assist with storm cleanup. Additionally, Pipe & Plant Solutions, Inc. has been helping to assess the City’s sewer infrastructure in preparation for the updated 2024 Sewer System Management Plan and long-term CIP project projections. Staff is requesting amendments to the as-needed agreements with Pipe & Plant Solutions, Inc. and Presidio Systems, Inc. to provide supplemental flushing and project-specific Closed-Circuit Television (CCTV) services for the sewer and storm lines. RECOMMENDATION 1. Approve and authorize the City Manager to execute an amendment to the as-needed maintenance and trade services agreement with Pipe & Plant Solutions, Inc. to increase the not-to-exceed amount by $700,000 for sewer CCTV service to revise the total not- to-exceed agreement limit from $500,000 to $1,200,000 for FY 2023/24. 2. Approve and authorize the City Manager to execute the amendment to the as-needed maintenance and trade services agreement with Presidio Systems, Inc. to increase the not-to-exceed amount by $250,000 for sewer and storm cleaning services to revise the total not-to-exceed agreement limit from $500,000 to $750,000 for FY 2023/24. BACKGROUND The Public Works Department is responsible for the operations and maintenance of the City’s sewer and storm systems, which include 245 miles of sewer pipe, 6,032 sewer maintenance holes, 195 miles of storm pipe, 4,222 storm maintenance holes, and 8,226 storm inlets that require cleaning and inspection to ensure proper operation. All pipeline inspected is to be rated per the National Steel and Shipbuilding Company (NASSCO) Pipeline Assessment Certification Program (PACP). All maintenance holes inspected are to be rated per the NASSCO Manhole Assessment Certification Program (MACP), which is the industry standard Page 225 of 270