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Page 1 of 2 <br />MEMORANDUM <br />Date:December 19, 2023 <br />To:Mayor and City Council <br />From: Gerry Beaudin, City Manager <br />Norm Dorais, Interim Director of Public Works <br />Daniel McVey, Interim Utilities Division Manager <br />Subject:Continued from December 5, 2023, City Council Meeting- Approve the First <br />Amendments to the as-needed maintenance and trade services agreements by <br />increasing the total not-to-exceed amounts to $1,200,000 for Pipe & Plant <br />Solutions Inc. and $750,000 for Presidio Systems, Inc. for Utilities-Sewer/Storm <br />flushing and Closed-Circuit Television (CCTV) services <br />The December 5, 2023, City Council meeting agenda included Item #10 for the City Council to <br />consider approving the first amendments to the as-needed maintenance and trade services <br />agreements for Pipe & Plant Solutions, Inc. and Presidio Systems, Inc. to provide <br />supplemental flushing and project-specific Closed-Circuit Television (CCTV) services for the <br />sewer and storm lines for the City. The agenda report included a staff recommendation to <br />increase the total not-to-exceed amounts to $1,200,000 for Pipe and Plant Solutions Inc. and <br />$750,000 for Presidio Systems, Inc. After discussion, the City Council continued the item to its <br />December 19, 2023, meeting, requesting additional information be provided. <br />Pipe & Plant Solutions, Inc. <br />The as-needed maintenance and trade services agreement amendment with Pipe & Plant <br />Solutions, Inc., to increase the not-to-exceed amount by $700,000 for sewer CCTV service is a <br />proactive effort by the City to evaluate and maintain the sewer system. With one task in the <br />development of a Sewer System Management Plan to identify deficiencies with the sewer <br />system, the City’s on-call agreement with Pipe & Plant was utilized to CCTV additional parts of <br />the sewer system to aid the overall evaluation. To replace the funds used by Pipe & Plant to <br />perform this additional CCTV work, the City is looking to add funding to the current on-call <br />contract with Pipe & Plant as this is the most time- and cost-efficient approach. Therefore, it is <br />recommended that the on-call service contract with Pipe & Plant be increased with available <br />funds from the Internal Sewer Service Fund (434) for Repair and Replacement. <br />Page 228 of 270