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Page 6 of 7 structure for the least disruption to existing commissioners. Conversely, this recommendation offers limited efficiency enhancements, does not expand opportunities for youth, and does not foster a broader perspective as each commission retains its narrow scope. Annual Workplan Recommendation To ensure that commissions and committees are working in concert with the City Council toward identified community goals, each commission and committee will submit a work plan to the City Council. In coordination with the staff liaison, these workplans should advance the ONE Pleasanton strategic plan goals and strategies and would be developed concurrently with the City’s 2-year budget process and then be submitted to the City Council. Given how implementation of the workplan progresses, it may be updated concurrent with the mid-term budget process. This annual workplan process will be memorialized in the Commissioners Handbook in its next revision. EQUITY AND SUSTAINABILITY Reorganization of the current commission and committee structure allows for an appropriate number of members and meeting frequency that is intended to foster streamlined opportunities for community input and engagement; and efficiency and impact for the commission and committee members as well as supporting staff members. An optimal structure will retain existing members while also attracting new members to commissions and committees. OUTREACH Members of all City commissions and committees were notified of the City Council's February 7, 2023, review of the proposed reorganization, and its subsequent October 17, 2023, discussion of recommendations for restructuring. Accordingly, all current commission and committee members have been notified of this report to the City Council. STRATEGIC PLAN ALIGNMENT Approval of this action advances the ONE Pleasanton strategic plan goal of Optimizing Our Organization, Strategy 4 - Evaluate the organization’s structure of community engagement opportunities (such as commissions and committees, and citizens’ academy) to improve information sharing, optimize staff efficiency, and provide greater service to the community. The recommendations are intended to create a standard structure for commission membership, while ensuring that each commission has a sufficient workload that is meaningful toward advising the City Council. Through these recommendations, impact on the community would be enhanced, as each member would have a broader knowledge and deeper connection with public services to share with their community networks. FISCAL IMPACT There is no financial impact associated with this item. Prepared by: Submitted by: Approved by: Heidi Murphy, Director of Library and Recreation Heidi Murphy, Director of Library and Recreation Gerry Beaudin, City Manager Page 207 of 228