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<br />Item #15
<br /> CITY COUNCIL AGENDA REPORT
<br />
<br />June 18, 2024
<br />Public Works - Operations Division
<br />
<br />TITLE: APPROVE THREE-YEAR TRASH COLLECTION MAINTENANCE SERVICES
<br />AGREEMENT WITH UNIVERSAL SITE SERVICES, INC., IN THE NOT-TO-
<br />EXCEED CONTRACT AMOUNT OF $527,048 WITH THE OPTION TO EXTEND
<br />TWO ADDITIONAL ONE-YEAR EXTENSIONS
<br />
<br />SUMMARY
<br />The City has a total of 485 exterior trash receptacles throughout City parks, trails, and facility
<br />landscapes. These receptacles are emptied once to twice per week, depending on location, by
<br />a contractor under an agreement that is set to expire on June 30, 2024. A Request for Bids
<br />(RFB) was formally advertised in May 2024 for a new service agreement; five bids were
<br />received for this project on May 24, 2024. The lowest responsive bid, provided by Universal
<br />Site Services, Inc., was found to be qualified to perform the required services. Staff is
<br />recommending approval of a three-year agreement with Universal Site Services, Inc. from July
<br />1, 2024, to June 30, 2027, in the amount of $527,048, inclusive of a 15 percent contingency
<br />per year. If the City is satisfied with the contractor’s performance, an option is provided in the
<br />agreement for two additional one-year extensions.
<br />
<br />RECOMMENDATION
<br />Authorize the City Manager to issue a three-year trash collection maintenance services
<br />agreement to the lowest responsive and responsible bidder, Universal Site Services, Inc., in
<br />the not-to-exceed amount of $527,048 and authorize the City Manager to exercise optional two
<br />additional one-year contract extensions upon satisfactory performance at the end of the three-
<br />year term contract.
<br />
<br />BACKGROUND
<br />The City has 485 exterior trash and recyclable receptacles throughout City parks, trails, and
<br />facility landscapes. Most of these receptacles are emptied once per week. However, the
<br />following parks and facilities receive service twice per week: Alviso Adobe Community,
<br />Amador Valley Community, BMX, Bernal Community, Creekside, Cubby’s Dog Park, Del
<br />Prado, Delucchi, Ken Mercer Phase I, V, and Softball Complex, Lions Wayside, Mission Hills,
<br />Muirwood Community, Moller, Nielsen, Orloff, Owens Plaza, Pleasanton Tennis and
<br />Community, and Val Vista Community Parks. The receptacles at the library entrance are
<br />emptied daily, Monday through Friday.
<br />
<br />As the current contract for services expires on June 30, 2024, an RFB was formally advertised
<br />in May 2024 for a new agreement for services. Five bids were received for this contract on
<br />May 24, 2024. The bids are summarized below.
<br />
<br />Company Bid Results With 15%
<br />Contingency
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