CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 3 Universal Site Services, Inc. $ 458,303 $ 527,048 Terra Landscape $ 554,840 $ 638,066 Imperial Maintenance Services, Inc. $ 560,976 $ 645,122 Rubicon Landscape $ 692,277 $ 796,119 New Image Landscape Company $ 917,601 $ 1,055,241 The lowest responsive bid, provided by Universal Site Services, Inc., was found to be qualified to perform the required services. The scope of work supplied to Universal Site Services, Inc. is detailed in Exhibit A of the Agreement for Maintenance Services. DISCUSSION The proposed agreement would provide routine trash collection services at City properties for the duration of three years. The contractor bid a base fee for the complete annual service based on a schedule provided by the City. In addition, the contractor provided a “per receptacle” service fee for any extra requested service that might occur during the contract period. Park usage, and therefore garbage generated, has increased substantially since the onset of the COVID-19 pandemic as people recreated more outdoors. The service level in this contract is designed to accommodate current park and trail use levels. The City requires special events programs to provide and pay for any additional trash collection needs created by their program that exceed the capacity of the existing service. In addition, groups operating food concessions in parks are responsible for additional dumping service for receptacles within 100 feet of the concession as needed. Contracting out this routine maintenance work allows Parks Division staff to concentrate on higher-skilled maintenance activities such as irrigation system inspections and repairs, pruning, field renovations, and planting. The proposed agreement is for three years, from July 1, 2024, to June 30, 2027. If the City is satisfied with the contractor’s performance during this period, an option is provided in the agreement for two additional one-year extensions. The proposed agreement with Universal Site Services, Inc. is for a not-to-exceed amount of $527,048, inclusive of a 15 percent contingency per year for unforeseen circumstances and related extra services as determined to be necessary by the City. The City may terminate the Agreement at any time by mailing a notice to the Contractor per Section 9.a. of the Agreement if reduced service levels are needed in the future. EQUITY AND SUSTAINABILITY Not applicable, as this item is a routine matter of City business. OUTREACH No outreach was conducted, as this item is a routine matter of City business. STRATEGIC PLAN ALIGNMENT Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 7 – Continue to invest in parks, bicycle, and pedestrian Page 186 of 248