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Page 1 of 2 <br />Item #9 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />June 18, 2024 <br />Police <br /> <br />TITLE: APPROVE THE THIRD AMENDMENT TO THE EXISTING PROFESSIONAL <br />SERVICES AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR <br />SCHOOL CROSSING GUARD SERVICES FOR THE 2024/2025 SCHOOL YEAR <br />BY INCREASING THE TOTAL AMOUNT BY $663,327 AND EXTENDING THE <br />TERM THROUGH FISCAL YEAR 2024/25 FOR A TOTAL AMOUNT OF <br />$2,951,781 <br /> <br />SUMMARY <br />At the City Council's direction, staff is presenting a one-year extension to the current <br />professional services agreement with All City Management Services for crossing guard <br />services. The current agreement, which has been in place since July 2019, expires on July 31, <br />2024. During the one-year extension period, staff will explore potential cost-sharing scenarios <br />with the Pleasanton Unified School District (District). The cost for the one-year extension for <br />Fiscal Year 2024/25 is $663,327, for a total contract amount of $2,951,781 over six years. <br /> <br />RECOMMENDATION <br />Approve the third amendment to the professional services agreement with All City <br />Management Services for school crossing guard services for the 2024/2025 school year by <br />extending the term through Fiscal Year 2024/25 and increasing the total amount of the contract <br />by $663,327 for a total amount of $2,951,781. <br /> <br />BACKGROUND <br />All City Management Services has been responsible for providing crossing guard services <br />since 1995, including hiring, training, deployment, supervision, and management of guards, as <br />well as equipment maintenance and site monitoring. Currently, there are a total of 22 school <br />crossing guard locations, all of which are staffed by employees of All City Management <br />Services. <br /> <br />The City and All City Management Services established the current Professional Services <br />Agreement for crossing guard services on July 1, 2019, with two subsequent contract <br />amendments in 2022. The agreement expires on July 31, 2024. Under this and prior <br />agreements, the City pays 100 percent of the cost of providing this community service. <br /> <br />At a City Council meeting on March 19, 2024, staff shared a presentation about the City's <br />financial forecasting model, projected fiscal deficit and proposed revenue options to enhance <br />financial sustainability. As part of that discussion, staff shared a recommendation regarding <br />proposed reductions to discretionary funding, including exploring a cost-sharing model with the <br />Pleasanton Unified School District (District) for services including crossing guards and school <br />resource officers (SROs). At that meeting, the City Council directed staff to extend the crossing <br />guard contract for one additional year while staff negotiated potential cost-sharing for this <br />service with the District. <br />Page 90 of 248