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Page 1 of 3 <br />Item #8 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />July 16, 2024 <br />Library and Recreation <br /> <br />TITLE: APPROVE A THIRD AMENDMENT TO THE PROFESSIONAL SERVICES <br />AGREEMENT WITH AMERICAN CEMETERY MAINTENANCE AND BURIAL FOR <br />GROUNDS MAINTENANCE AND BURIAL SERVICES FOR THE PLEASANTON <br />PIONEER CEMETERY FOR AN AMOUNT NOT TO EXCEED $605,920 THROUGH <br />DECEMBER 31, 2026 <br /> <br />SUMMARY <br />American Cemetery Maintenance and Burial (ACMB) was selected by the City of Pleasanton <br />to provide grounds maintenance and burial services for the Pleasanton Pioneer Cemetery in <br />December 2021. Since this time, ACMB has provided outstanding burial services, offering <br />customers additional services including upright headstone installations, developing heritage <br />family lots, and restoration of older headstones. This amendment sets the compensation level <br />for the services and reimbursements for costs for the term of July 1, 2024 to June 30, 2025, <br />and after this term, sets a rate for services based on the Consumer Price Index (CPI). The not- <br />to-exceed amount for this contract for this term and subsequent terms based on CPI increases <br />is $605,920. <br /> <br />RECOMMENDATION <br />Approve a third amendment to the professional services agreement with American Cemetery <br />Maintenance and Burial for grounds maintenance and burial services for the Pleasanton <br />Pioneer Cemetery for an amount not to exceed $605,920 through December 31, 2026. <br /> <br />BACKGROUND <br />The Pleasanton Pioneer Cemetery has been in existence since 1886 and includes many of the <br />City’s founding pioneers and military veterans. <br /> <br />In December 2021, following a Request for Qualifications (RFQ) process, a contract <br />(Attachment 1) was awarded to American Cemetery Maintenance and Burial (ACMB) to <br />perform the duties of grounds maintenance and burial services at the Pleasanton Pioneer <br />Cemetery (PPC). ACMB has provided grounds maintenance and burial services since that <br />time. <br /> <br />At the initial acquisition of the PPC in 2007, the annual burial total was estimated at 12. Now, <br />the PPC has approximately 50 burials per calendar year. The PPC has also undergone <br />multiple capital improvement projects (e.g., landscaping), resulting in increased value of plots <br />in the Cemetery as well as increased maintenance costs. <br /> <br />DISCUSSION <br />The Third Amendment, Exhibit A, and Exhibit B (Attachment 2) all clarify the amount of <br />compensation for the services and reimbursements for costs for the term of July 1, 2024 to <br />June 30, 2025, and potential subsequent terms through December 31, 2026. <br />Page 174 of 782