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EXHIBIT A FY 2024/25 – RATE SHEET FACILITIES MAINTENANCE & RENOVATIONS “HVAC SERVICE & REPAIRS” SCOPE OF SERVICES The City is seeking a qualified HVAC contractor to provide repair and replacement services for HVAC systems in City-owned buildings and structures. The contractor will perform scheduled maintenance tasks and emergency repairs on HVAC systems as needed to ensure the continued operation and safety of City buildings. Services will be provided on both a scheduled basis and during emergencies, with availability for 24-hour response, including overtime when necessary. Routine Maintenance: Conduct regular inspections, cleaning, and lubrication of HVAC equipment components such as filters, coils, and moving parts. Ensure proper calibration of thermostats, testing of controls, and verification of refrigerant levels. Repairs/Troubleshooting and Replacement of HVAC Systems: The contractor will be responsible for repairing and/or replacing HVAC systems in City buildings. Diagnose and address malfunctions in HVAC systems, including heating, ventilation, and air conditioning issues. Repair or replace faulty components, detect and repair leaks, and restore proper airflow and ventilation. This includes troubleshooting HVAC issues, upgrading outdated systems, and ensuring compliance with safety standards and regulations. Emergency Services: Provide round-the-clock emergency HVAC repair services to address sudden breakdowns or malfunctions, ensuring minimal disruption to building occupants. A Prompt Response is expected to staff requests and deploy technicians for troubleshooting and resolve HVAC system failures, including loss of heating or cooling, refrigerant leaks, or system malfunctions. Preventive Measures: Implement preventive measures to minimize the risk of future breakdowns or malfunctions. Provide recommendations for system upgrades or improvements to enhance energy efficiency and reliability. Personnel, Materials, and Equipment: Qualified HVAC personnel equipped with the necessary tools, materials, and equipment will be provided by the contractor to perform the required services. All materials used must meet industry standards and safety regulations. Compliance and Safety: Strict adherence to HVAC codes, regulations, and safety protocols is paramount to ensure the safety and functionality of HVAC systems within City buildings and structures. All safety requirements must be adhered to by the Contractor and/or any subcontractors while on-site. Special License: Contractors must possess a valid HVAC license issued by the appropriate regulatory body. HVAC (Heating, Ventilation, and Air Conditioning) contractors and is categorized under the C-20 classification. Communication and Collaboration: Effective communication and collaboration between the contractor and the City's project manager are essential for successful project execution. Regular updates, coordination Page 267 of 782