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Page 1 of 3 <br />Item #8 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />May 7, 2024 <br />Community Development <br /> <br />TITLE: APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SECOND <br />AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH ST. <br />FRANCIS ELECTRIC FOR ROUTINE SIGNAL MAINTENANCE, SIGNAL <br />UPGRADES, AND EMERGENCY REPAIRS, EXTENDING THE CONTRACT TERM <br />TO JUNE 30, 2025, INCREASING THE RATES FOR MAINTENANCE OF <br />INTERSECTIONS, BEACONS, AND IN-PAVEMENT LIGHTS, AND AMENDING <br />THE COMPENSATION TO A NOT-TO-EXCEED ANNUAL AMOUNT OF $500,000 <br /> <br />SUMMARY <br />The City operates over 120 traffic signals within Pleasanton. Routine maintenance and <br />emergency repair of these signals is performed by St. Francis Electric, which has been <br />performing routine signal maintenance, signal upgrades, and emergency repairs for the City <br />since 2021 when it was selected following a competitive bidding process. The terms of the <br />original agreement included an initial term of two years, with an option for two one-year <br />extensions. The first amendment to the contract extended the term by one year, through June <br />30, 2024. This requested Second Amendment extends the contract term for the final year, <br />through June 30, 2025. This Second Amendment also includes an increase to the monthly flat <br />rates for routine maintenance per intersection, from $130.25 to $136.24, and increases the flat <br />rate for per-beacon and in-pavement lights maintenance from $62.52 to $65.40. The original <br />agreement did not include a “not-to-exceed” amount as the emergency work performed under <br />the contract is not consistent on a month-to-month basis. This Second Amendment also <br />includes an annual “not-to-exceed” amount of $500,000; this maximum applies to all work <br />performed under the contract, including routine traffic signal maintenance, signal upgrades, <br />and emergency repairs. <br /> <br />RECOMMENDATION <br />Approve and authorize the City Manager to execute the second amendment to the <br />Maintenance Services Agreement with St. Francis Electric for routine signal maintenance, <br />signal upgrades, and emergency repairs, extending the contract term to June 30, 2025, <br />increasing the rates for maintenance of intersections, beacons, and in-pavement lights, and <br />amending the compensation to a not-to-exceed annual amount of $500,000. <br /> <br />BACKGROUND <br />The City has utilized an outside contractor for signal maintenance and repair for more than 20 <br />years as this service is highly specialized, requiring specific contractor licenses, equipment, <br />vehicles, and technical knowledge. In July 2021, the City entered into a two-year contract with <br />St. Francis Electric for maintenance and repair of the City’s traffic signals. The agreement with <br />St. Francis included the option for two additional one-year extensions, the first of which was <br />issued at the mutual agreement of the City and St. Francis at the end of the initial two-year <br />term in 2023, thereby extending the contract through June 30, 2024. <br /> <br />Page 140 of 448Page 149 of 557