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Page 2 of 3 <br />DISCUSSION <br />St. Francis Electric has maintained traffic signals for several Bay Area and Central Valley <br />agencies since 2015 and has provided signal maintenance and emergency repair services for <br />the City since 2021. St. Francis’ work in routine traffic signal maintenance includes reviewing <br />proper equipment functionality and operations, cleaning, visual inspection of signal and <br />pedestrian heads, safety lighting, verifying operations of pedestrian push buttons, and ensuring <br />equipment is properly fastened and secured. St. Francis also performs signal upgrades and <br />emergency repairs that are not included in routine preventative maintenance, such as repairing <br />signals that have been knocked down and upgrading video detection cameras. The terms of <br />the original agreement allow contract extensions of up to two additional one-year terms. The <br />first extension extended the term to June 30, 2024. Approving the Second Amendment as <br />proposed extends the contract term until June 30, 2025. <br /> <br />In addition to extending the maintenance services term by one year, to account for Consumer <br />Price Index increases the proposed Second Amendment updates the monthly flat rate for <br />routine maintenance per intersection to $136.24, and the monthly flat rate per beacon and in- <br />pavement lights to $65.40. The amendment will also clarify the agreement by adding a not-to- <br />exceed amount of $500,000 annually for the cumulative costs for routine maintenance, signal <br />upgrades, and emergency repairs. For reference, the table below summarizes the annual <br />signal maintenance, signal upgrades, and emergency repair expenditures for the past five <br />years. As shown, historically, the total annual expenditures have not exceeded $500,000: <br /> <br />Year Total Annual Expenditure for Routine Maintenance, Signal Upgrades, <br />and Emergency Repairs <br />2023 $481,122 <br />2022 $488,768 <br />2021 $447,315 <br />2020 $493,731 <br />2019 $495,858 <br /> <br /> <br />EQUITY AND SUSTAINABILITY <br />Not applicable, as this item is a routine matter of City business. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is a routine matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances the Citywide strategic goal of Investing in Our Environment, <br />Strategy 2 - Develop an Asset Management Plan to address comprehensive long-term <br />planning for maintenance, renovation, repair and/or replacement of infrastructure and public <br />facilities, as this action will support maintaining the state of good repair and ensure proper <br />operation of the traffic signal system citywide. <br /> <br />Page 141 of 448Page 150 of 557