CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 3 Request for Proposals (RFP) for consulting services to perform test well construction oversight, water quality and yield testing, an assessment of groundwater sustainability, a feasibility review of alternative project configurations, and a basis of design for the recommended alternative. Zone 7 received five proposals and, after interviews were conducted by a committee consisting of Zone 7 and City staff, Luhdorff & Scalmanini Consulting Engineers (LSCE) was selected as the most qualified for this project, with a final and best contract amount for the Phase 1 project of $1,083,836. As noted, City staff participated in the contract solicitation and selection processes which align with the City’s procurement process. On October 16, 2024, the Zone 7 Board of Directors authorized its General Manager to enter into agreement with Nor-Cal Pump & Well Drilling, Inc. for a not-to-exceed limit of $1,540,958 which includes a 10 percent contingency. Also on October 16, 2024, the Zone 7 Board authorized its General Manager to enter into agreement with LSCE for a not-to-exceed limit of $1,192,220 which includes a 10 percent contingency. This agreement includes approximately $175,000 of optional services that are specific to Zone 7 regional efforts and, if performed, will not be part of the cost share with the City. The Zone 7 agenda report is provided as Attachment 2. When combined, anticipated services for the contractor test well construction agreement, the consultant feasibility study agreement, and other minor services are $2,733,178, which exceeds the not-to-exceed limit of the original City and Zone 7 agreement of $2,000,000. Therefore, staff recommends the City approve Amendment No. 1 (Attachment 1) to the original agreement with Zone 7 to increase the total not-to-exceed limit by $733,178 to a revised not- to-exceed limit of $2,733,178 with cost sharing of $1,449,947 for Zone 7 and $1,283,231 for the City. Other terms and conditions in the original agreement are unchanged. EQUITY AND SUSTAINABILITY Approval of this action advances the Citywide Climate Action Plan 2.0 (CAP) - Water Resources - Reduce GHG emissions from water usage (including conveyance) and prepare community water resources for a changing climate which will result in cost savings, enhance water quality and availability, improve infrastructure, and increase resiliency. OUTREACH Phase I of the project include community engagement efforts led by the City, including notifications of test well construction activities and outreach to understand and mitigate potential impacts. A November 1 community meeting held in the Pleasanton Tennis and Community Park was promoted to neighborhoods near the three identified parks and shared more broadly on the City's social media platforms. STRATEGIC PLAN ALIGNMENT Approval of this action advances the ONE Pleasanton strategic goal of Investing in Our Environment - Strategy 3 to identify funding and implement the recommendations from the Water Supply Alternative Study to resolve PFAS water quality issues. Page 165 of 658