CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 1 of 3 Item #12 CITY COUNCIL AGENDA REPORT November 19, 2024 Public Works - Engineering Division TITLE: APPROVE A PURCHASE ORDER WITH SHAPE INCORPORATED IN THE AMOUNT OF $1,170,000 AND AUTHORIZE A $117,000 CONTINGENCY FOR THE PURCHASE OF A PRE-PACKAGED BOOSTER STATION FOR TURNOUT NO. 4 PRE-PACKAGED BOOSTER STATION PROCUREMENT, CIP NO. 24181 SUMMARY As part of the Near-Term Water Improvements project, a permanent booster station is required at Turnout No. 4 to help pull water from the Zone 7 supply lines and ensure an adequate water supply for current and future demands. The pre-packaged booster station procurement was solicited through the City’s design consultant services as permitted under the Uniform Public Construction Cost Accounting Act 22002.5, with three final proposals received. Staff recommends awarding a purchase order in the amount of $1,170,000 to Shape Incorporated of Pleasanton, California, with the lowest responsible proposal for the Turnout No. 4 Pre- Packaged Booster Station Procurement, CIP No. 24181. In addition, staff recommends approving a 10 percent contingency of $117,000 for additional changes and modifications during the shop drawing process. RECOMMENDATION 1. Approve a purchase order for $1,170,000 with Shape Incorporated of Pleasanton, California, for the Turnout No. 4 Pre-Packaged Booster Station Procurement, CIP No. 24181. 2. Authorize the City Manager or their delegate(s) to enter into the purchase order. 3. Authorize the Director of Public Works, or designee, to approve and execute contract change order(s) for a contingency amount not to exceed $117,000 (approximately 10 percent of the purchase order). BACKGROUND Turnout No. 4 is located at the southwest corner of the intersection of Stoneridge Drive and Hopyard Road and connects to Zone 7’s 20-inch supply line in Hopyard Road. It was built in 1980 with a capacity of 4,500 gpm (gallons per minute). The control and metering equipment are housed below grade in a concrete vault with a small building to house the fluoride chemicals and control systems. The site is shared with a "Welcome to Pleasanton" sign, electrical cabinet, and traffic signal equipment. The turnout operates with higher pressure from Zone 7, pushing water into the City's distribution system. As the Tri-Valley area grew, the available pressure from Zone 7's system decreased when other agencies filled their systems, thus reducing the turnout's capacity to below 1,000 gpm during peak demand. A water booster station is required to ensure the demand can be met regardless of other agencies' activity. The booster station will use electric Page 174 of 658