Civic Arts Commission Meeting Agenda Packet 030325 FINAL

Board of Directors’ authorization to request funding Community of Character Declaration Collaboration Agency Form Most Recent Agency Audit or Tax Return Articles of Incorporation/Bylaws Annual goal for the number of Pleasanton clients to be served by this project. -no answer- Name of person completing report: Report 1 Dennis Baker Title: Report 1 President, Alliance for the Visual Arts Describe the current status of your project (e.g. planning, pre-development, activity underway, marketing, etc.) and the current focus of any activity. Report 1 We are in the middle of signing up artists to participate. We have been receiving entry fees from new artists since Jan 11. Our planning committees are actively engaged in promoting the event on social media and email. Our publicity committee is actively notifying art organizations in the area and asking them to help get the word out to their membership. Our website committee is beginning to collate the website gallery and catalog information for the event. Leadership continues to meet with all committee chairs and the event planning is going very smoothly. Describe any significant actions taken during the reporting period. Report 1 Beginning in October and lasting through November, 2024 we searched for a new top leadership team for the event. This leadership team was cemented in late November and the broad leadership team for committee chair positions was reconfirmed about the same time. Surveys were sent out in August and October to the artists in the Tri-valley and we determined the breakdown of registration fees that would be acceptable and built our estimated overall budget on those new numbers and the estimate of artists that might be participating. In December we redesigned the JotForm registration website. In early January we opened the website to artists and began to accept entry fees and participation Page 33 of 116