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Page 1 of 3 Item #12 CITY COUNCIL AGENDA REPORT March 18, 2025 Public Works - Operations Division TITLE: APPROVE THE PURCHASE OF THREE FORD POLICE HYBRID UTILITY INTERCEPTORS FROM NATIONAL AUTO FLEET GROUP IN THE NOT-TO- EXCEED AMOUNT OF $206,030, INCLUSIVE OF A 10 PERCENT CONTINGENCY, AND APPROVE A BUDGET AMENDMENT IN THE POLICE VEHICLE REPLACEMENT FUND 511 SUMMARY As part of the City’s 20-year Repair and Replacement Plan, several of the City’s 27 police patrol vehicles are scheduled for replacement in Fiscal Year 2024/25. Police patrol vehicles are essential assets that operate 24/7 under demanding conditions, requiring timely replacement to ensure reliability and public safety. Staff recommends the purchase of three Ford Police Hybrid Utility Interceptors in the not-to-exceed amount of $206,030, inclusive of a 10 percent contingency, to support police operations while aligning with the City’s Climate Action Plan 2.0 by transitioning to fuel-efficient and lower-emission vehicles. Additionally, a budget transfer of $150,000 is required to cover the cost of outfitting six vehicles. RECOMMENDATION 1. Authorize the City Manager to execute a purchase order with National Auto Fleet Group for three Ford Police Hybrid Utility Interceptors in the not-to-exceed amount of $206,030, inclusive of a 10 percent contingency. 2. Approve a budget amendment in the Police Vehicle Replacement Fund (Fund 511) by increasing the FY 2024/25 vehicle appropriation by $150,000. BACKGROUND The Pleasanton Police Department patrol fleet consists of 27 Ford Police Utility Interceptors, which are pursuit-rated vehicles designed specifically for law enforcement operations. These vehicles feature specialized reinforcements for high-speed crash durability, heavy-duty brakes, suspension, and cooling systems to withstand prolonged use, and integrated emergency equipment, ballistic door panels, and reinforced electrical systems to support onboard computers, radios, and surveillance cameras. Police patrol vehicles experience frequent idling, high-speed pursuits, and continuous stop- and-go driving, which accelerates wear and tear. To maintain reliability and safety, patrol vehicles are generally replaced on a five-year cycle. The City purchased 13 Police Interceptors in 2019, which have exceeded their useful life; six of those vehicles were replaced in 2023 as part of the fleet replacement strategy. The remaining seven of the 2019 vehicles purchased in 2019 require replacement, but are being prioritized based on maintenance records, overall vehicle condition, and operational needs to ensure the most critical units are replaced first. As vehicles 402, 405, and 473 are the highest priority, staff recommends replacing these vehicles this fiscal year. The other four vehicles purchased in 2019 will be scheduled for replacement Page 197 of 348