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Mr. Nelson Fialho/Mr. David Haglund Page 9 <br />Preliminary Issues Assessment of Potential Colocation of Maintenance Facilities <br /> <br /> <br />Joint decision-making through the use of a committee comprised of members from the City <br />and District has been successful in other joint-use operations. However, having one entity <br />clearly in charge will be important for long term management of the center to address <br />operational issues, supplemented by a well-defined communication strategy with the <br />partner agency. <br /> <br />Additionally, clear expectations should be written out in any agreement about how <br />employees will work together in the same place in advance of any actual co -location. <br />Utilizing a joint committee can be helpful in communicating issues and concerns as they <br />arise, but clear management and responsibility will need to be established in a formal <br />agreement to help ensure operational and maintenance objectives of both parties are met. <br /> <br />Examples of some issues that would need to be decided in advance are the following: <br />a. Who is the lead for management of the center; <br />b. What operating rules and procedures will be in place for employees on site; <br />c. How will conflicts be resolved; <br />d. How will allocation of costs be determined for those costs that arise during <br />operations and are not anticipated in an original agreement; <br />e. To what standard will building improvements and additions be constructed; <br />f. If noise or ventilation issues associated with ongoing operations arise, how they will <br />be mitigated; <br />g. Whether confidentiality requirements need to be considered regarding office <br />arrangements; and <br />h. How the City and District will communicate with each other. <br />13. What branding will be needed at a co-located site? <br />If the District locates some functions at the City’s Operations Services Center, what would <br />be the expectations regarding branding of the site? Presumably there would be appropriate <br />signage for the buildings, but are there other branding or naming issues that would need to <br />be addressed? <br />14. What employee relations issues could arise from any next steps? <br />Depending on the range of options to be studied in any next phase, employee relations <br />issues that would need to be addressed by either the City, the District, or both should be <br />identified. <br />15. What long term policy commitment would such a move mean for the City and District? <br />If the District were to locate some functions on the City’s site, the decision would <br />presumably be for the long term. There may be policy considerations that should be <br />addressed in a next phase study.