CITY COUNCIL AGENDA PACKET - Laserfiche WebLink

Mr. Nelson Fialho/Mr. David Haglund Page 10 Preliminary Issues Assessment of Potential Colocation of Maintenance Facilities 16.Who will take responsibility for implementation of the next steps in the process and for future project management? Conducting the types of studies needed to answer the questions that have surfaced as part of this preliminary assessment will take time on the part of City and District staff. Additionally, as the process moves through future phases, project management will be needed by both parties to address all of the issues. A schedule and implementation plan will be needed as part of the assessment identifying the timing required, various tasks, and the responsible City and/or District staff member. Part 2: Future Comprehensive Feasibility Study If the City and District determine that they wish to further analyze the co-location concept or other alternatives, Management Partners recommends a comprehensive feasibility analysis of options be conducted. A feasibility study would determine what site alternative would be most suitable, whether the project is technically feasible, what the specific costs and benefits for the City and PUSD would be, and the steps and timing of implementation. It would also provide policy makers and executive managers with information to decide whether the project provides sufficient operational and financial benefits to meet policy and community interests, and therefore warrants a decision to move forward. Policy and Operational Parameters A first step before proceeding with a comprehensive feasibility study would be to jointly develop policy and operational parameters or guidelines under which such a project might be considered. Examples of issues to be addressed up front include the following. 1.Operational functions which should be included and those that should not. 2.Acceptable land use scenarios or alternatives. 3.The degree to which shared services are acceptable and what those might be. 4.Acceptable cost impacts. 5.Future growth and competing public policies that may present significant obstacles. Elements of a Feasibility Study A feasibility study for the co-location project would include at the following, at a minimum: 1.Location options – Define the location options to be studied, such as: a.Specified PUSD functions (as agreed to by the parties) on the OSC site; b.Acquire land adjacent to OSC and relocate specified PUSD functions in close proximity to City operations; and, c.Acquire land across from OSC and relocate specified PUSD functions in close proximity to City operations. 2.Operational requirements – Conduct a thorough analysis of current operational requirements of the City and PUSD, as well as projected future needs to determine land and space requirements. 3.Reconfiguration options to maximize use and operations of existing OSC – Analyze existing space and uses at OSC for potential reconfiguration, repurposing or new