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Page 3 of 4 <br />• Establish installation specifications <br />• Establish water AMI technology, network installation and service specification <br />• Establish submission evaluation criteria <br />• Provide procurement support <br />• Lead and complete proposal submission evaluation with staff guidance <br />• Facilitate, lead and evaluate vendor presentations with staff guidance. <br /> <br />The consultant shall complete all the work listed in Phase 2 at a maximum guaranteed price of <br />$140,000. <br /> <br />At the successful completion and City Council approval of the award of the contract for <br />procurement and implementation, and at the discretion of the Director of Public Works, Phase <br />3 will be initiated under this approval by issuing a “Notice to Proceed” to Diameter Service, Inc. <br />to initiate Phase 3 – Program Management Services. Staff will not be required to return to the <br />City Council to initiate Phase 3. <br /> <br />The complete scope and deliverables for Phase 3 – Program Management Services are listed <br />in Attachment 1. The key deliverables include the following: <br />• Program startup, coordination and support <br />• Proof of concept <br />• Installation and deployment <br />• Contract Administration <br />• Establishing program governance <br />• Program Management <br />• Quality Management <br />• Final user acceptance testing <br />• Close out. <br /> <br />The consultant shall complete all the work listed in Phase 3 – Program Management Services <br />at a maximum guaranteed price of $540,000. <br /> <br />The water meter and AMI system implementation project was identified in the council- <br />approved Water System Management Plan and Water Financial Plan as part of the Enhanced <br />Delivery Option. The design and procurement services will help ensure a smooth transition to a <br />new water meter and AMI system that is accurate, reliable, and responsive to the City's current <br />and future needs. <br /> <br />Staff recommends issuing the professional service agreement to augment staff resources to <br />add the benefit of Diameter Services Inc.'s extensive experience in planning, designing, and <br />selecting a water meter with an AMI system. This is a one-time need that occurs every 15 to <br />20 years, and it is both efficient and cost-effective to hire a consultant to provide the services. <br /> <br />EQUITY AND SUSTAINABILITY <br />Staff followed the City Council’s approved process and recommends a sole-source award due <br />to the expedited implementation and integration schedule of the new water meter and AMI <br />Page 176 of 682