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Page 1 of 3 Item #11 CITY COUNCIL AGENDA REPORT May 20, 2025 Public Works - Engineering Division TITLE: APPROVE THE USE OF THE REMAINING PROJECT FUNDS OF $72,860 AS ADDITIONAL CONSTRUCTION CONTINGENCY TO CONSTRUCT A CONNECTION TO THE FIREHOUSE ARTS CENTER PARKING LOT FROM FIRST STREET, ALONG WITH ADDITIONAL PARKING FOR THE LIONS WAYSIDE AND DELUCCHI PARKS RENOVATIONS PROJECT, CIP NO. 06716, FOR A TOTAL PROJECT CONTINGENCY AMOUNT OF $450,460 SUMMARY The construction contract for the Lions Wayside and Delucchi Parks Renovations, CIP No. 06716, was approved by the City Council on September 3, 2024, and included approval of the base bid. On December 3, 2024, the City Council approved an additional $250,600 in project contingency to construct the bid alternates that were top priorities for the public. The project, which is fully funded through park development impact fees specifically dedicated to construction improvements for Lions Wayside and Delucchi Parks, is now nearing completion. The contractor and city have successfully minimized project costs, allowing for additional desired improvements. Staff recommends that the City Council approve the use of the remaining project funds of $72,860 to be used in conjunction with the remaining contingency to construct a parking lot and vehicular connection from First Street to the Firehouse Arts Center parking lot through the 4363 First Street property (see Attachment 1). Construction of the parking connection will create better access to downtown parking and provide parking for park events, such as the Summer Concert Series. The parking lot construction will begin in conjunction with the completion of the Lions Wayside and Delucchi Park improvements and is expected to be completed in summer 2025. Although the parking lot isn’t expected to be open in time for the park’s grand opening, construction is not expected to impact the opening of the park. RECOMMENDATION Authorize the City Manager, or authorized staff, to approve and execute contract change orders for an additional $72,860, for a total project contingency amount of $450,460, for the bid alternate work, parking lot connection, and other necessary related work. BACKGROUND On July 17, 2024, the City received seven base bids for the Lions Wayside and Delucchi Parks Renovations project, CIP No. 06716, with a low base bid amount submitted by Integra Construction Services, Inc. (Integra). On September 3, 2024, the City Council awarded the construction contract to Integra in the amount of $1,265,000 with a construction contingency of $127,000 (approximately 10 percent). Construction on the project began on October 1. On December 3, 2024, after staff worked with Page 208 of 682